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INSTRUCTIONS TO PROPOSER / GENERAL TERMS AND CONDITIONS
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSAL COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES
<br />BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN
<br />SPECIAL INSTRUCTIONS TO PROPOSERS OR IN THE PROPOSAL SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL
<br />CONDITIONS SHALL HAVE PRECEDENCE. PROPOSER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS PROPOSAL OR RFP SHALL PREVAIL OVER ANY
<br />CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER'S CONTRACT TO THE
<br />CONTRARY.
<br />1.1 CLARIFICATION /EXPLANATION /QUESTIONS:
<br />1.6
<br />PROPOSAL DEADLINE:
<br />Any questions concerning the Proposal Specifications or any
<br />required need for clarification must be made to Lynn M. Dannheisser
<br />Proposals must be submitted no later than the time and date shown
<br />via email: Dannheisser @sunnyislesbeachfoundation.org with a copy
<br />within this document.
<br />to Jane A. Hines, MMC, City Clerk via email to: ihines(a)sibfi.net or
<br />via regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny
<br />1.7
<br />SEALED PROPOSAL:
<br />Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
<br />Such requests for clarification /explanation or questions must be
<br />The entire Proposal Response Package (with all items listed on the
<br />made in writing to Jane A. Hines, MMC, City Clerk, at least five (5)
<br />Proposal Checklist form and all other items required within this
<br />business days prior to the date of the Proposal opening.
<br />Request for Proposal must be executed) shall be submitted in an
<br />Interpretations or clarifications considered necessary by the City will
<br />opaque, sealed envelope.
<br />be issued by addenda and posted /disseminated by DemandStar
<br />(www.demandstar.com) to all parties listed on the official plan
<br />1.8
<br />PROPOSAL EXECUTION. SIGNATURES,
<br />holders' list as having received the Proposal documents. Only
<br />ERASURE /CORRECTION:
<br />questions answered by written addenda shall be binding. Oral
<br />interpretations or clarifications shall be without legal effect. No plea
<br />All Proposals shall be signed in blue ink. All price quotes shall be
<br />of ignorance or delay or required need of additional information shall
<br />typewritten or printed with ink. A l corrections made by the
<br />exempt a Proposer from submitting their Proposal on the required
<br />Proposer(s) prior to the opening must be initialed and dated by the
<br />date and time as publicly noted.
<br />Proposer(s). No changes or corrections will be allowed after
<br />Proposals are opened. Proposals must contain an original, manual
<br />1.2 PLAN HOLDER'S LIST:
<br />signature of an authorized representative of the company.
<br />As a convenience to Proposers, the City of Sunny Isles Beach has
<br />1.9
<br />WITHDRAWAL OF PROPOSALS:
<br />made available lists of all plan holders for each Request for Proposal.
<br />The information is available on -line at www.demandstar.com or by
<br />Proposers may withdraw Proposals only by written request and shall
<br />calling the Office of the City Clerk at 305.792.1703.
<br />forward the withdrawal request via "Certified U.S. Mail — Return
<br />Receipt Requested" prior to the Proposal opening time. Negligence
<br />1.3 ADDENDA TO SPECIFICATIONS:
<br />on the part of the Proposers in preparing the Proposal confers no
<br />right for the withdrawal of the Proposal after it has been opened.
<br />If any addenda are issued after the initial specifications are released,
<br />the City will post and disseminate the addenda through DemandStar.
<br />1.10
<br />PROPOSAL OPENING:
<br />For those projects with separate plans, blue prints, or other materials
<br />that cannot be accessed through the Internet, the Office of the City
<br />Proposals will be opened publicly at the time and place stated in the
<br />Clerk will make good faith effort to ensure that all registered
<br />Notice to Proposer. It is the responsibility of the Proposers to insure
<br />Proposers (those who have been registered as receiving a Proposal
<br />that the Proposal reaches the Office of the City Clerk on or before
<br />package) receive the documents. It is the responsibility of the
<br />the closing hour and date stated on the Request for Proposal. After
<br />Proposer, prior to the submission of any Proposal, to check the
<br />the Proposal opening, the contents of the Proposal Form will be
<br />above website or contact the Office of the City Clerk at 305.792.1703
<br />made public for the information of Proposers and other interested
<br />to verify any addenda issued. The receipt of all addenda must be
<br />parties who may be present either in person or by representative.
<br />acknowledged on the Proposal Response Sheet.
<br />Proposals that are received after the Proposal opening time will not
<br />be considered and will not be returned.
<br />1.4 SPECIAL ACCOMMODATIONS:
<br />1.11
<br />EVALUATION OF PROPOSALS:
<br />Any person requiring a special accommodation at a Pre - Proposal
<br />Conference or Proposal /RFP /RFP opening because of a disability
<br />The City, at its sole discretion, reserves the right to inspect any /all
<br />should call the Office of the City Clerk at 305.792.1703 at lease five
<br />Proposers facilities to determine their capability of meeting the
<br />(5) days prior to the Pre - Proposal Conference or Proposal /RFP /RFP
<br />requirements for the Contract. Also, price, responsibility, and
<br />opening. If you are hearing or speech impaired, please contact the
<br />responsiveness of the Proposers, the financial position, experience,
<br />Office of the City Clerk by calling the City of Sunny Isles Beach using
<br />staffing, equipment, materials, references, and past history of service
<br />the Florida Relay Service which can be reached at 1.800.955.8771
<br />to the City and /or with other units of state, and /or local governments
<br />(TDD).
<br />in Florida, or comparable private entities, will be taken into
<br />consideration in the Award of the Contract.
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT:
<br />1.11.1 Hold Harmless: All Proposers shall hold the City, its
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133,
<br />officials and employees harmless and covenant not to
<br />Florida Statutes "a person or affiliate who has been placed on the
<br />sue the City, its officials and employees in reference to
<br />convicted vendor list following a conviction for a public entity crime
<br />their decisions to reject, award, or not award a
<br />may not submit a Proposal on a contract to provide any goods or
<br />Proposal, as applicable.
<br />services to a public entity, may not submit a Proposal on a contract
<br />1.11.2 Cancellation: Failure on the part of the Proposer to
<br />with a public entity for the construction or repair of a public building
<br />comply with the conditions, specifications,
<br />or public work, may not submit Proposals on leases of real property
<br />requirements, and terms as determined by the City,
<br />to a public entity, may not be awarded to perform work as a
<br />shall be just cause for cancellation of the Award.
<br />Contractor, supplier, sub - Contractor, or consultant under a contract
<br />1.11.3 Disputes: If any dispute concerning a question of fact
<br />with any public entity, and may not transact business with any public
<br />arises under the Contract, other than termination for
<br />entity in excess of the threshold amount provided in section 287.107,
<br />default or convenience, the Proposer and the City
<br />for category two for a period of 36 months from the date of being
<br />department responsible for the administration of the
<br />placed on the convicted vendor list ".
<br />Contract shall make a good faith effort to resolve the
<br />City of Sunny Isles Beach I Request for Proposal No. 15 -08 -01
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