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RFQ No. 15-08-02 Construction Management at Risk for Government Center Annex at 18080 Collins Avenue 11 ACCOUNTING AND REPORTING wE go thE Extra milE to EnsurE ComPlianCE and transParEnC y For full transparency, we provide monthly accounting and simple to read jobsite manpower report with full back up documenting our team’s hours worked, bill rates and labor burden rates. In addition we supply monthly detailed “unbought scope” logs (buyout savings) that track money saved during subcontractor/supplier buyout for full knowledge and transparency on savings since submitting our Guaranteed Maximum Price. Another procedure to show full disclosure is our detail of job related expenses and usage of General Conditions. Our efforts to “go the extra mile” to ensure compliance with all state mandates and beyond provided great security for all our owners. aCCounting For and saving EvEry PEnny - dEdiCatEd ProjECt aCCountant and salEs tax Coordinator Kaufman Lynn Construction has extensive experience working with owners to implement an effective Sales Tax Recovery Program as part of their project. Kaufman Lynn’s accounting department has worked on dozens of projects that required a Sales Tax Recovery component and has become experts in running these programs to the maximum benefit for our owners. Managing the Sales Tax Recovery Program is a collaborative effort that incorporates the documentation requirements and sales tax savings goals of our owners in the design of the program. We will bring our expertise to Sunny Isles Beach and share our successful processes. We will then blend them with the City’s requirements and needs to make sure it creates a flawless, simplified process for the City staff. We follow through with communication at all levels with the subcontractors, vendors and suppliers to ensure that the appropriate documentation flow is maintained throughout the program. Our project accountant meets with the owner’s accounting staff prior to construction start up. The project accountant then creates a detailed accounting requirements package that includes the forms and processes that conforms to the needs of our owners and distributes the package to all subcontractors. This is followed by a mandatory accounting requirement meeting with all subcontractors on the project where the accounting requirements package is discussed in detail. The Package is accepted, signed by the subcontractor and then becomes an addendum to their subcontract agreement. They assist and guide the subcontractors through the process to ensure their paperwork is accurately submitted to facilitate prompt payment for their services. BUILDING BETTER BUILDINGS - QUALITY THAT LASTS daily FiEld insPECtions with PiCturEs to baCk uP FuturE warranty nEEds During construction, we ensure quality through our daily inspections along with weekly jobsite meetings including subcontractors, owners and design professionals. Since our meetings require thorough jobsite inspection by all parties, any question of quality is immediately addressed and corrected. We hold pre-installation meetings, provide mock-ups and include preliminary commissioning on A/C to ensure proper operation and optimum air quality. Our Exterior Envelope Consultant aids our on-site team with reviews of the contract documents as well as visual inspections on ”in progress” installation procedures and again at final inspection to compliment our existing quality control methods and processes. Our consultant provides written reports with photographs turned in as a complete book to the owner with a full description of what issues were addressed to ensure superior buildings for years to come. Electronic plan review with subcontractors in the field speeds up the process and keeps all trades coordinated. Kaufman Lynn Construction’s “Building Better Building” Program includes detailed inspections of the exterior building envelope leading to better Indoor Air Quality, lower maintenance and a longer life of the building. Project Approach & Understanding Section D