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RFQ No. 15-08-02 Construction Management at Risk for Government Center Annex at 18080 Collins Avenue 13 The project site staff keeps and maintains all permit records and ‘as‐built’ drawings which are reviewed as needed and updated weekly by each subcontractor. These “final” as-built plans are then copied appropriately and included as part of the closeout documents turned over the City. By requiring all trades to work from our form/ procedure, we are able to maintain an efficient and organized approach to tracking which trades have submitted the necessary documents and those who have not. This aids in avoiding time being wasted due to interpreting and sorting through each individual subcontractors’ own format in order to pull out the necessary information. The Kaufman Lynn Construction closeout process would include the following correspondence at minimum: 1. Approved shop drawings, submittals and samples 2. Commissioning reports and final approvals 3. Material and equipment warranties 4. Product maintenance and operations manuals 5. As-Built plans 6. Owner training acknowledgement letters 7. Permits, Certificates of Completion 8. Complete project directory Finally, by requiring standard templates to work from, subcontractors are familiar with the procedure, have been educated accordingly, and know what to anticipate at projects close in order to be paid in full. wE stand bEhind our work with warranty PEriod sErviCEs Upon project completion, and following issuance of the Certificate of Substantial Completion which is also included within our close‐out documents, we confirm who at the project will be interfacing with us for any concerns during the warranty period. Also provided are Kaufman Lynn Construction warranty notification forms which will be forwarded by your facility manager to our attention for all warranty events. Initially we will handle appropriate calls to subcontractors and manufacturer’s until such time the facilities manager has a comfort level with the process. Warranty notification forms remain “open” until required corrective work is completed and approved by the facility manager at which time the notification is closed and retained for historic records without our Warranty Booklet. At the close of the warranty period, Kaufman Lynn Construction will schedule with the City and the design team a “warranty end walk‐through” inspection of the facility. The goal of this walk‐through is to identify any issues that may need correcting, create a Final Warranty Notification Form, and bring a successful close to the warranty period. This “blanket warranty coverage” is second to none in the construction industry and provides the City with an assurance that every penny expended on the project was indeed well spent. Project Approach & Understanding Section D We videotape all meetings and demostrations for archiving and future use for their staff and new maintenance personnel.