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RFQ No. 15-08-02 Construction Management at Risk for Government Center Annex at 18080 Collins Avenue 44 PROJECT CLOSE-OUT Prior to building commissioning and final equipment start-up, we review all systems with the respective vendors technical team to review the proper sequencing, interface and controls. As we instruct and train the owner’s personnel on the building systems and controls, we videotape all meetings and demonstrations for archiving and future use their staff and new maintenance personnel. The management of the punch list is really an extension of our quality control program which includes a pre-installation meeting with subcontractors to review submittals, specifications and materials as well as three stages of inspection: 1. Initial inspection: Before a subcontractor proceeds with their scope, we have them prepare a mock-up area. Once inspected and approved by our team this mock-up area becomes the control sample for all later work. 2. In-progress inspections: Our superintendent and quality control consultant conduct ongoing inspections of work put in place. 3. Final inspection: Before a subcontractor is “dismissed” from the site, our superintendent and/or quality control consultant perform a final inspection and note any deficiencies. Any open items that are identified during any of these inspections are tracked on an “open deficiency log” and are reviewed at weekly subcontractor meetings, using this approach means that most items are corrected before they get to the punch list. As we approach substantial completion, we prepare a completion list that spells out everything that still needs to be completed or corrected on a room by room basis. The list is posted in each room for easy reference by the subcontractors. The complete list is also available to the entire project team on Procore. Once all items on the list have been completed, the project manager and superintendent walk the entire project and prepare an internal punch list, which again is tracked in Procore. Once this internal list is marked complete, the Project Executive performs a final review. Only then do we ask the owner and architect to prepare a punch list. All items identified in the official punch list are transmitted to the subcontractors who have a contractually specified number of days to complete the items. INSPECTIONS Local building officials are brought into the building process to facilitate a smooth and collaborative effort throughout the inspection process, which in turn leads to a timely Building Certificate of Completion. Kaufman Lynn Construction is very proactive when it comes to inspections. We find that in order to make the process seamless, it is important to set expectations at the onset. That’s why we schedule a meeting with the building department and plan inspectors very early in the project. During this meeting we review all of the inspectors’ requirements. Throughout the construction process, subcontractors submit written inspection requests with our superintendent. Our superintendent then collects all requests and calls them into the building department in the manner and time frame established during the initial meeting. We log and track all inspections in our online management system Procore, which is accessible not just to our project team, but to the client and architect as well as all subcontractors. During inspections, our project superintendent and the foreman of the trade being inspected will be available for the inspector onsite. This way, any questions the inspector may have are addressed immediately. We follow up with each trade on any open inspections and assure that they are closed, before we call for final inspections with the building department and other jurisdictions such as the State Fire Marshall and the State Elevator Inspector. By establishing clear objectives early on, communicating in a clear and consistent manner and meticulously tracking any open items, final inspections tend to be a smooth process. Project Management Services Section K We videotape all meetings and demostrations for archiving and future use for their staff and new maintenance personnel.