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RFQ No. 15-08-02 Construction Management at Risk for Government Center Annex at 18080 Collins Avenue 5 Kaufman Lynn Construction is focused on fulfilling the objectives and program of the City of Sunny Isles Beach to build the Government Complex Annex within the established budget and on schedule. To accomplish this we will draw on our extensive expertise with municipal, educational, civic and commercial projects. For each of these projects and many others, we have partnered with the project owner, design team and key subcontractors to develop complete and sustainable budgets. As a project partner, Kaufman Lynn will provide leadership through the construction and post-construction phases of the project. We accomplish this by establishing clear goals of the team and the responsibilities of each team member towards achieving these goals. Kaufman Lynn Construction will create and frequently update schedules that will track the progress of the team and will establish venues to promote a collaborative teamwork approach to defining best practices and quality, evaluating cost benefits or potential savings opportunities and general issue resolution. Though there are three distinct phases to this project - pre-construction (design), construction and post-construction - the critical components of scheduling, cost, and quality control span both pre-construction and construction. A detailed description of this process follows below. PHASE 1 - PRE-CONSTRUCTION IN-DEPTH PLANNING DURING PRE-CONSTRUCTION FOR A SMOOTH CONSTRUCTION PROCESS Establishing CommuniCation and aCCountability From day onE Immediately upon being selected we will hold a kickoff meeting for all team members for a thorough review of the current status of the project and to clearly define roles and establish all necessary lines of communication. After the initial kick-off meeting, we suggest weekly meetings with the entire team for complete and accurate exchanges of information and maximum accountability. During each meeting we review all vital project log information with all parties. If action is necessary, a task is assigned and put on a master “Action” list with the responsible party’s name and date of completion for the item. At the conclusion of the meeting, the team reviews the master action to make sure that everyone knows what they are responsible for and when the information is due. Each subsequent weekly meeting starts off by reviewing the previous week’s master action list to ensure everyone has completed their tasks and to determine the team’s next steps. thorough sitE invEstigation to PrEvEnt surPrisEs during ConstruCtion Given the proximity of the neighboring buildings, one of the first tasks Kaufman Lynn Construction will undertake is a thorough visual inspection of the adjacent buildings to detect any signs of possible settling of the building. Understanding how the soil is settling underneath the buildings allows us to devise preventive plans to avoid any damage to the buildings during demolition and excavation of foundations. During this time, we also prepare a detailed site investigation, locating and analyzing the utilities currently present at the site. In addition to connection points, we analyze the capacity to determine if existing utility lines will be sufficient for the new building use, or if additional power will need to be brought to the site. Since the Annex will house multiple entities in an office condo arrangement, we recommend separating the utilities to allow for accurate tracking and billing of usage per entity. As part of our site investigation we also check things like the weight capacity and time schedules of bridges. While we do not anticipate any issues, we want to make sure that the capacity is sufficient for large loads and if not devise alternate plans prior to construction. Similarly, understanding bridge openings and traffic patterns in general allows us to develop delivery schedules that have the least impact on the surrounding area. Project Approach & Understanding Section D Our project management software allows owner’s 24/7 access to all project information on multiple platforms.