Specifications RFQ 12-04-02 - Laserfiche WebLink

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City of Sunny Isles Beach |Request for Proposal No. 12-04-02 12 the Consultant and must be approved by the City. At the option of the City, either the Consultant shall eliminate or reduce such deductible or the Consultant shall procure a Bond, in a form satisfactory to the City, covering the same. 2.10 MONTHLY INVOICES PAYMENTS Cut-off date is the close of the last business day of the month. Vendor shall submit by the 10th day of the following month vendor's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Consultant shall submit his application on the next workday. Consultant is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month’s billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month’s billing cycle. 2.11 FEDERAL, STATE AND LOCAL REGULATIONS The successful Proposer shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Such proposer costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the proposal. 2.12 TASK / WORK ORDER ASSIGNMENT / CONTRACT ADMINISTRATION The City Manager or his designee will be the Contract Administrator for each project. The Contract Administrator will prepare a scope of services for each task assignment, upon which the selected firm (s) in that category will submit a proposal. Work orders / Purchase Orders and a Contract will be issued by the City on an as-needed basis. To the extent practical, work orders will be evenly distributed among the professional category’s pool of Consultants. At the time each service requirement is iden tified, a detailed statement of work and project schedule will be provided to the Consultant. The Consultant will then provide a detailed level of effort, project and staffing schedule that conforms to the specific project and schedule requirements. A firm fixed price for that effort will be negotiated based on the pre - determined rate schedule (hourly labor rates and/or unit pricing) included in the contract at the time of contract execution. Depending on the nature of the project, some work orders may be billable on a time and materials basis subject to completion of designated milestones and documentation of hours expended. Payment in all cases will be subject to successful completion of tasks and the City’s acceptance of deliverables and/or project milestones. No work is authorized until such time as a work order / purchase order is fully executed by the City’s Purchasing Agent. Any work provided under a revision or amendment to a work order is not authorized until the amendment is fully executed by the City. No minimum quantity of work orders is guaranteed. 2.13 DELIVERABLES