2015-0915 Special City Commission Meeting

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Summan• Minutes: Special Ciw Commission Meeting September 15, 2015 Sunmv Isles Beach, Florida First Budeet Hearine 3B. Budget Ordinance (Public Hearing) An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida; Adopting an Operating and Capital Improvement Budget for the Fiscal Year Commencing October 1, 2015 through September 30, 2016, Pursuant to Section 200.65, Florida Statutes; Authorizing Expenditures of Funds Established by the Budget; Authorizing Encumbrances; Authorizing Issuance of Checks; Providing for Grants and Gifts; Providing for Local and Federal Law Enforcement Trust Funds; Providing for Post Audit; Providing for Severability and Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo presented a balanced Fiscal Year 201 5/2016 Operating Budget and the five -year Capital Improvement Program. He went over a few highlights and what has changed from the Budget Work Sessions to the Budget that is before us. Our assessed value went up from about $7.56 Billion to about $9 Billion. We took advantage of that increase and lowered our Millage Rate from 2.6 to 2.5, which breaks down to approximately $1 Million given back to the taxpayers. We have added about S700,000 to our Reserves of Fund Balance which will be coupled with what we have left at the end of this fiscal year once it is closed out. The balance remaining was used to balance our operating budget. City Manager Russo said the significant changes from the Workshops we had in July are: we reduced a full time position to part time in Fleet Management; and he had left this in as part time because when you total up that entire budget which he is sure there is some savings in, the budget totals approximately S850,000. It is split between some of our major departments, and he still thinks on a part time basis he will get some value out of that. He thinks this was an oversight that he didn't pick up in the budget but we added $140,000 to the Capital Budget to do a full replacement of our phone system which is antiquated. We had budgeted S60,000 but we really need S200,000 to do a complete upgrade replacement with all the equipment and technology. We have an increase on the revenue side, we have got close to $90.000 in increased revenue sharing, 5200,000 more in sales tax. On the expenditure side we added about S 1 5,000 for a diesel fuel dispensing card reader system that we don't have now on our City diesel pump. Also on the Capital side, we added what is broken down into two areas: one is for general mitigation strategies, and the other is more specific, a more doable project, at least in a shorter term, at the Newport Pier. In the Capital we are going to budget about S750,000 towards planning and hopefully we will move forward on some mitigation strategies with the coming finalization with our report that is being done by our consultants. City Manager Russo read a short summary from his Budget Message to summarize some of the key things that are in the total Capital budget. We continue to make completion of the projects that we have had in the hopper for a number of years, priority for this year. At the same time we are planning for the addition to the Government Center Complex just north of here, which will include a 6 to 8 grade school. a Civic Senior Center, commercial office space, and some expansion for the City Government offices. The most complicated project will be the undergrounding of our utility distribution wires, and he is happy to say he expects by the end of October we will be going out to bid for the installation of all the conduits that have to be put in place prior to the actual wiring contract. That will be a significant step forward on this project, and the total estimated cost will be approximately $15 Million. The