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Item Coversheet Page 1 of 2 <br /> ,SUNNY�`\ City of Sunny Isles Beach <br /> r 11; 18070 Collins Avenue <br /> . -° %. Sunny Isles Beach,Florida 33160 <br /> s,• 9,• '\,".-_,___1.-1, <br /> ,F i osv-0, (305)947-0606 City Hall <br /> '''`o.,•,- " (305)949-3113 Fax <br /> MEMORANDUM <br /> TO: The Honorable Mayor and City Commission <br /> FROM: Christopher J. Russo,City Manager <br /> DATE: 10/15/2015 <br /> Resolution Awarding Bid No.15-07-01 for Citywide <br /> RE: Professional Custodial Services to Stockton <br /> Maintenance Group, Inc. <br /> RECOMMENDATION: <br /> Staff is recommending the City Commission approve the attached <br /> resolution and ratify the emergency purchase order added to total <br /> spending authority. <br /> REASONS: <br /> On July 22, 2015, the City conducted a mandatory pre-bid conference for <br /> Citywide Custodial Services of City Facilities. The City received six(6)bid <br /> responses. Staff thoroughly reviewed all bids and determined based on their <br /> reference checks, letters of recommendations and previous track record, the <br /> most responsive and the most responsible bidder was determined to be <br /> Stockton Maintenance Group,Inc. <br /> Upon Commission approval, staff wishes to enter into agreement effective <br /> November I. 2015 with Stockton Maintenance Group, Inc., to provide <br /> citywide custodial services on a unit price basis, in a total amount not to <br /> exceed One Hundred Forty-Two Thousand Five Hundred Twenty-Two <br /> Dollars and Seventy Cents($142,522.70)per one(1)year term.One Hundred • <br /> Eighteen Thousand Seven Hundred Sixty-Eight Dollars and Ninety-Two - <br /> Cents ($118,768.92) shall be used for custodial routine goods and services <br /> along with a 20% contingency for special projects calculated at Twenty- <br /> Three Thousand Seven Hundred Fifty Three Dollars and Seventy-Eight Cents <br /> ($23,753.78).The contract shall be for an initial term of two(2)years totaling <br /> Two Hundred Eighty Five Thousand Forty-Five Dollars and Forty Cents <br /> ($285,045.40)with two(2)more options to renew for one(1)year terms. <br /> Please note: Due to emergency circumstances, the City engaged Stockton <br /> Maintenance Group on a temporary basis from October 12, 2015 through <br /> October 31,2015. A purchase order%vas issued for an amount not to exceed <br /> $6,386. <br /> Total spending authority requested from the Commission for both the <br /> resolution attached and emergency purchase order is for the 2015-2016 fiscal <br /> year (October 12, 2015 through September 30, 2016) is $137,031.80; the <br /> spending authority requested for October 1,2016 through September 30,2017 <br /> is $142,522.70, and the final month of the initial two year contract will be <br /> October 1, 2017 through October 31, 2017 at $11,876.90 (Total Spending <br /> Authority requested=emergency term plus two year contract$291,431.40). <br /> FUNDING SOURCE: <br /> 001-5-5391-434030-30000-Government Center <br /> 001-6-5720-434030-60000-PCP <br /> 001-5-5391-434030-31000-Public Works Trailer <br /> http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1744 10/8/2015 <br />