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<br />City of Sunny Isles Beach |Request for Proposal No. 15-12-01 15 <br /> <br />significance. As requests for copies of working papers are fulfilled, the auditors will be required to <br />notify the Finance Director of the request, as appropriate. <br /> <br />3.8 ASSISTANCE PROVIDED <br /> <br />Finance Department <br /> <br />The Finance Department staff and responsible management personnel will be available during the <br />audit to assist the firm by providing information, documentation and explanations. The preparation <br />of confirmations will be the responsibility of the City of Sunny Isles Beach. <br /> <br />Information Technology (IT) Assistance <br /> <br />Certain IT personnel will be available to assist the auditor in performing the engagement as <br />necessary. IT personnel will also be available to provide systems documentation and explanations. <br />The Auditor shall be provided access to the City of Sunny Isles Beach's WI-FI connection and <br />paperless document management system (Laserfiche). <br /> <br />Work Area, Network, Telephones, Photocopying and Fax Machines <br /> <br />The City of Sunny Isles Beach will provide the auditor with reasonable workspace (computer <br />hardware/software shall be the responsibility of the Auditor), desks and chairs. The auditor will also <br />be provided access to WI-FI, telephone lines, photocopying facilities and fac simile machines for <br />the on-site audit staff. <br /> <br />Report Preparation <br /> <br />Auditor shall prepare all individual, combining and entity wide Financial Statements, the <br />Independent Auditor's Report, and the Notes to the Financial Statements. The City will provide the <br />transmittal letter, management's discussion and analysis, and information for statistical schedules. <br />Comprehensive Annual Financial Report (CAFR) preparation, editing and printing (25 copies) shall <br />be the responsibility of the auditor. The Auditor shall pro vide an electronic copy of the CAFR in <br />Acrobat (pdf) format. <br /> <br />The required Schedule for the 2015/16 Fiscal Year Audit will be for the firm to submit 25 copies of <br />the audit report no later than February 28, 2017. A representative will present the findings at the <br />March commission meeting. For subsequent audits, the audit copies should be delivered no later <br />than January 31 and the findings presented at the February commission meeting. <br /> <br />The Auditor will assist the City in complying with changes in any reporting requirement to remain <br />in conformity with generally accepted accounting principles. <br /> <br />The auditor must designate the partner in charge and two (2) “key” members of the audit team. The <br />City shall reserve the right to approve any substitutions or cha nges in those staff designated as <br />“key”. <br /> <br />Per GASB 68 information will be delayed until January 2016 based on the July 2015 FRS valuation. <br />Depending on when FRS data is received