Reso 2015-2501 - Laserfiche WebLink

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• Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide ?�r ++ ,< .- , fi X1.4 �P - ._kl --ti t4:� . - - T X • General Project Information Project Title: ELECTRONIC CASE FILES FOR DETECTIVES Subgrant Recipient: City of Sunny Isles Beach Implementing Agency: Sunny Isles Beach Police Department Project Start Date: 10/1/2015 End Date: 9/30/2016 Problem Identification The Sunny Isles Beach Police Department has been committed to upgrading antiquated methods of records keeping.An example of the Police Departments commitment to records improvement is • grant funds acquired from a previous JAG Grant has allowed us to purchase electronic document scanners. These scanners have enhanced our ability to house documents electronically. Currently investigators with the Sunny Isles Beach Police Department and Special Enforcement Unit compile case files in folders and maintain the records in filing cabinets at the Detective Bureau Office. While detectives are on follow-up investigations or at court it is routine that additional case files need to be accessed remotely. Currently the only solution is to contact the Sunny Isles Beach Police Records Department and have a clerk email the desired documents to the investigator. The limitation to this method is the records departments hours of operation are Monday-Friday 8:00 am-4:30 pm. Often an investigators work hours extend past the records departments hours of operation. • Project Summary (Scope of Work) By utilizing grant funds it would allow the Police Department to purchase (6)computer tablets. The computer tablets have the ability to scan and sort documents into individual files that can be accessed anywhere. Case files assembled by investigators can be scanned to the computer tablets and designated by case number. The case files then would accompany the investigator throughout their day allowing access to their entire library of files anywhere. The grant would allow the purchase of 6 tablets, one for each detective. The process that's used to document purchases is, a requisition is put into our finance computer system. Once the requisition is established and approved an authorization is given for a purchase order. Once the PO is obtained the item is purchased. Once we received the item the receipts and invoices are saved and the item is issued to the user. The items will be purchased via competitive bid. This project requests federal grant funding for a law enforcement or criminal justice technology related project and may be subject to review and approval by the State Information Technology (IT)Point of Contact. By utilizing funds for this project, the subrecipient and implementing agency agree to conform to all state and national standards for technology and information sharing systems that connect to, and/or interface with state and national systems, and/or reside on the state Criminal Justice Network(CJNet). These standards include, but are not limited to, the FBI l CJIS Security Policy and any rules, regulations or guidance enacted by the Criminal and Juvenile Justice Information System (CJJIS)Council under F.S. 943.06. • ff Application Ref# 2016-JAGC-2813 Section#2 Page 1 of 2 Contract 2016-JAGC-DADE-6-H3-084 Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)