Reso 2015-2501 - Laserfiche WebLink

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, 5.2 Under no circumstances can transfers of funds increase the total budgeted award. 5.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing agency's chief official or the chief official's designee. 5.4 All requests for changes must be submitted in SIMON no later than thirty(30)days prior to grant expiration date. 6.0 Required Reports-All reports must relate financial data to performance accomplishments. Subrecipients must submit both reports on the same reporting cycle. 6.1 Financial Expenditure Reports 6.1.2 The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty(30)days after the end of the reporting period. In addition, if the subaward period is extended,additional Project Expenditure Reports shall be submitted. 6.1.3 All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants(OCJG)through the SIMON(Subgrant Information Management Online). 6.1.4 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit. 6.1.5 Before the"final"Project Expenditure Report will be processed,the subrecipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. 6.1.6 Reports are to be submitted even when no reimbursement is being requested. 6.1.7 The report must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee. 6.2 Project Performance Reports 6.2.1 Reporting Time Frames:The subrecipient shall submit Monthly or Quarterly Project Performance Reports in SIMON,hereafter known as the Department,within fifteen(15)days after the end of the reporting period. In addition, if the sub award period is extended beyond the"original"project period, additional Quarterly Project Performance Reports shall be submitted. 6.2.2 Failure to submit Quarterly Performance Reports that are complete,accurate, and timely may result in sanctions,as specified in Section IV 4.2,Performance of Agreement Provisions. 6.2.3 Report Contents: Performance Reports must include a response to all objectives included in I your subaward. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems.Additional information may be required if necessary to comply with federal reporting requirements. 6.2.4 Submission: Performance Reports may be submitted by the Project Director,Application Manager,or Performance Contacts. 6.3 Project Generated Income(PGI)-All income generated as a direct result of a subgrant project shall be deemed program income. Program income must be accounted for and reported in SIMON in accordance with the OJP Financial Guide(Section 3.4). 6.3.1 Required Reports-the subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty(30)days after the end of the reporting period covering subaward project generated income and expenditures during the previous quarter. If any PGI SFY2016 JAG Standard Conditions Page 9 of 20 Rev. 10/2015