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• <br /> • <br /> • CITY OF HALLANDALE BEACH, FLORIDA <br /> • <br /> • SCHEDULE OF FINDINGS AND QUESTIONED COSTS <br /> • FOR THE YEAR ENDED SEPTEMBER 30, 2014 <br /> • <br /> • <br /> • SECTION III-FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS(CONTINUED) <br /> • Noncompliance (continued) <br /> • <br /> • 2014-004 Internal Control Over Preparation of the SEFA (continued) <br /> • Recommendation <br /> • <br /> • We recommend that the Finance Department implement centralized financial controls and <br /> • procedures to ensure communication and reconciliation with program managers and that <br /> information reported to the grantor is accurate, complete, agrees to the underlying records and is <br /> ® prepared in accordance with OMB Circular A-133. <br /> • • <br /> • Views of Responsible Officials and Planned Corrective Action <br /> • Grant administration and review to ensure accounting policies compliance and financial <br /> • reporting is a function of the Finance Department. Due to staff turnover. the current skeleton <br /> • staff in Finance was unable to reconcile and review the grants as required in a timely manner. <br /> ® The periodic review and reporting process was left to the program managers whose grants are <br /> located in several departments throughout the City. The Finance Department has requested a <br /> • Senior Accountant position in the next budget cycle. One of the major duties of the Senior <br /> • Accountant will be to ensure that information reported to the grantor by the program managers is <br /> ® accurate, timely and in compliance with the grant agreement. This review process by the Senior <br /> Accountant and the program managers shall be done on a quarterly basis, or more often if <br /> • needed, thereby addressing any issues or adjustments throughout the year before the year-end <br /> • audit. Currently, the City has hired a consultant to review the grants until the Senior Accountant <br /> • is hired. <br /> • In addition, the need to train program managers on the accounting policies related to compliance, <br /> • as well as the use of the financial modules is duly noticed. Accordingly. training for all program <br /> • managers is scheduled to take place before the end of the current fiscal year to facilitate a better <br /> ® understanding of the grant process as it relates to financial reporting. <br /> • <br /> 0 <br /> 0 <br /> 0 <br /> • <br /> • <br /> • <br /> • <br /> ® 16 <br /> • <br /> • <br />