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• A APPROACH & METHODOLOGY • • • • work, specification infractions and corrective measures. The purpose of this ongoing program is to assure the • implementation of each project is in accordance with the contractual requirements, plans, specifications, • applicable codes, accepted industry standards and within a predetermined cost and time framework. • • Permitting Management Approach • The key to successfully and rapidly acquiring permits requires a clear understanding of the time frames associated • with each permit and a carefully crafted permitting plan that takes advantage of permits that can be applied for in • parallel therefore reducing the length of the permitting phase of the project.The following streamlined permitting • management approach has been implemented by BSA resulting in a considerably abridged permitting phase: O Assign Permit Coordinator and Setup Tracking Software • Our project manager assigns a permit coordinator to coordinate the permitting through the required agencies. • We utilize Microsoft Outlook to keep track of when the plans/permits ore submitted and to provide reminders of • when a courtesy call should be made to stay abreast of the review process. We also use this software to remind • us when the review comments/approved plans and permits should be ready based on the time the agencies • have to complete a review. wet Pre-Submittal Meeting The B&A Project Manager and project coordinator schedule and attend a pre-submittal meeting with each • agency having jurisdiction on the project. The purpose of the meeting is to explain the critical components of cow the project to the key reviewers so that the project is expected by the agency and understood from a design • point of view. This meeting also fosters an understanding of urgency associated with the project and establishes a personal rapport between B&A and the regulatory staff. • n C ytt- 4 1. Cs,".' ' ' • T �_ -�.:t'� r. `�♦i ��u9�1.YiA".� I�,l� - • �../ ' 7 - , • � l j. 1 $ le LU Icy � ® ) .• . • ."t i ..4.4;r1."" v�I�r. • • az Lf;® ma -- ;t "he • Ca Ma Y�t� ° a • _ •'� "fit �...r: • • Check Modifications Requested by Agencies • Every modification to the plans requested by a permitting agency is carefully considered by the Project Manager • for necessity, conflicts with other applicable codes as well as compliance with City standards and specifications • prior to being incorporated in the plans. • • Documentation • All meetings,agency RFIs and telephone conversations associated with the permitting process will be documented • with minutes and distributed to all involved. We believe that this is a critical component of the permitting process • because the turnover rote of some of the regulatory agencies is high. • • • • Cba CONTINUING PROFESSIONAL ARCHITECTURAL & ENGINEERING SERVICES FIRMS ONLY(CCNA) • RFQ No. 12-04-02 69