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<br />Other reasonable incidental traveling expenses such as taxi fares, tolls, parking fees and registration <br />fees will be reimbursed at actual cost. However, any reimbursable expenses included in the <br />registration fee will be deducted in accordance with the allowances provided in the preceding <br />paragraph. <br /> <br />3, Payment of Trip Expenses <br /> <br />A. Advances: The Finance Director is authorized to make advances to employees/officials <br />to cover the anticipated costs of trips. Such advances will be made to an employee only <br />upon receipt by the Finance Director of authorization of such travel by the City Manager <br />on a Travel Request Form or Direct Voucher. Such advances may include the anticipated <br />cost of subsistence and travel of any person transported in the custody of a police officer <br />in the performance of official duties. <br /> <br />B. Actual Expenses: Within five (5) working days after return, the employee/official shall <br />complete the Travel Expense Report Form which itemizes actual trip expenses. Receipts <br />for expenses for the employee and, if applicable, for any person transported in the <br />employee's custody, must be submitted. <br /> <br />If the employee/official received an advance greater than the actual expenses, the employee <br />shall return to the Finance Department excess funds within five (5) working days of <br />employee's/ official's return. If the employee/official with reasonable cause expended more <br />than estimated in the advance, a check to reimburse the employee/official will be issued by the <br />Finance Department. <br /> <br />4. Computation of Travel Time <br /> <br />A. Continuous travel of twenty-four hours or more away from the City, based on <br />calendar day of midnight to midnight. Travel expense, meal allowance, lodging costs <br />and any incidental costs shall apply. <br /> <br />B. Continuous travel ofless than twenty-four hours which involves overnight absence <br />from the City. Travel expense, meal allowance, lodging costs and any incidental <br />costs shall apply. <br /> <br />C. Travel for short or day trips where the traveler is not away from the City overnight. <br />A meal allowance and any incidental expenses incurred by the traveler during the <br />trip, shall apply. <br /> <br />5. Mode of Transportation - The most economic method of transportation is recommended <br />although consideration shall be given to the following factors: <br /> <br />a) the purpose of the trip <br />b) work time to be missed by the traveler <br />c) the number of persons making the trip <br />d) the amount of material or equipment being transported <br />e) whether the airplane is a ')et" or propeller model <br /> <br />Page -2- <br />