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Lutt Consulting, Inc. Urban Flanning & Design November 3,2000 November 3, 2000 Marla Dumas, Director Community Planning & Development City of Sunny Isles Beach 1 7070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida, 33160 RE: Invoice #3, Sunny Isles Comprehensive Plan HAND DELIVERED Dear Ms. Dumas, I have received the invoice from Mr. Mark Alvarez for his work on the Compo Plan revisions and ORC report in the amount of $2,960.00. There remains in the Task 5 budget $6,800 to complete the Compo Plan revisions, final editing, ORC response and final document printing. Less Mr. Alvarez' payment, the balance for compensating this office for all Task 5 efforts engaged since March 28, 2000 (the date of the last invoice) is $3,840. As you know, the expectations in February, when the contract was signed, were for an effort largely comprised of editing, providing additional information and revising language of some elements in response to DCA review. I am concerned that several issues have arisen in the course of the seven months since beginning this work effort to complete this phase of the plan that have greatly extended the work effort and the costs to complete this task, efforts that were not fully contemplated in the original contract scope: 1 . Two complete edits and reprints of the full Comprehensive Plan document were undertaken by this office in the first weeks of April to incorporate Planning Board, City Attorney and Commission comments and recommendations prior to the final April 13'h adoption. (20+ hours) 2. Meetings and presentations at the SFRPC and DCA in Tallahassee were needed in the review process. (12 hours). 3. Because we took the unprecedented step of incorporating into the Master Plan, the position that the City was eligible for a Transportation Concurrency Exception, a substantial amount of additional work by Mr. Alvarez was required to rebut level of service issues raised by FDOT. Even though his compensation requested of $2,960 is a substantial port of the Task 5 budget, the importance of obtaining this crucial approval and the value to the overall plan and future development scenarios for the City cannot be under underestimated. If the City had decided to attempt to obtain 0 TCEA at 0 later dote, 0 consulting effort well in excess of $50,000 would hove been required for on uncertain outcome. 4. An extensive, 23 page, DCA list of objections included issues regarding the complete lock of 0 Concurrency Plan and Disaster Recovery Plan that should hove been addressed in the prior Keller 1900 Tigertail Avenue. Miami. florida. )) I)) ph. )05.856.0 1)8 fax )05.856.01)8 j-luH:@mindspring.com