Reso 2002-420 - Laserfiche WebLink

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22. The Consultant's Resident Engineer for each particular project will conduct a weekly meeting as required with the respective contractor, subcontractor and/or utility companies to review plans, schedules, problems or other areas of concern. The results of these meetings will be recorded in minutes and shown on the Engineer's Weekly Summary. 23. A filing system will be maintained by the consultant as required. 24. Conduct and document field reviews of the maintenance of traffic operation after normal working hours, weekends and holidays if maintenance of traffic represents a potential hazard to the public. 25. Perform required survey work to prevent delaying contractor's operations when requested by the City. 26. When needed to prevent delays in Contractor's operations, produce reports, verify quantity calculations, field measure for payment purposes and/or write communications. 27. Upon identification of a proposed changed condition or construction contract change, the extent of change shall be analyzed and an order of magnitude estimate of cost and time change, if any, will be prepared. Prior to receipt of the Contractor's estimate, prepare the fair cost estimate. 28. Negotiate all changes with the Contractor using the Consultant's prepared fair cost estimate as a basis. Submit the results to the City's Project Manager within two (2) weeks of start of negotiations or report the major differences to the City's Project Manager. If agreement is not reached. The City's Project Manager will review and approve recommended changes in cost and time. The Consultant shall prepare supplement and change order documents and track status of each one until executed. 29. Address public information matters dealing directly with the construction project. The Consultant shall be sensitive to public image, handling the press/media, project safety, maintenance of traffic issues, etc., and shall inform and assist appropriate City personnel and/or its information to the public. All public information matters dealing with situations not directly relating to the construction project shall be directed to the City's Project Manager or his designee, who may delegate certain aspects to the Consultant. 30. The Consultant shall record the progress of work each month by taking color photographs. The number of photographs to be taken will be an average of the (10) photograph per month on an on-going basis throughout the project. These photographs will depict operations in progress and complete work. Photographic documentation of noteworthy incidents or events shall also be made. These may include: · Preconstruction Photographs 6 Beiswenger, Hoch and Associates, Inc.