Reso 2003-519 - Laserfiche WebLink

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..... .., .. .,ub u, wul Ulu. 7.1 Cover sheet of this Invitation to Bid. 7.2 An informative, narrative report introducing your fine and location of the office that will be responsible for the project. 7.3 A Statement of Qualifications. 7.4 A resume detailing experience and recommendations from prior jobs, if any. 7.5 Copies of the firm's professional licensures, if applicable. 7.6 Any other forms that are required by the City and sample of similar work performed by the firm. 7.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF, disk, - etc. 8. Peformance. The bidder, upon award of any contract shall ensure that all items supplied and/or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Bidder, upon award of the contract shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings and all costs associated with responding to this process will be at bidders expense with no additional cost to the City. 9.1 Responsible, Responsive Bidder. The City reserves the right to award any contract to any bidder which it deems to offer the best overall service and be the most responsible responsive bidder thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.2 Negotiation. In the event the lowest, most responsive and responsible bidder for a project exceeds available funds, and the City Commission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of qualifiers, to negotiate an adjustment of the qualifying price as long as the scope of work is not changed with the lowest, most responsive and responsible qualifier, in order to bring the qualification within the amount of available funds. Final negotiation shall be in written form, as approved by the City Manager and the City Attorney. 9.3 One Response. If only one responsive bid for commodity or contractual service is received, in response to an Invitation for Bid an award may be made to the single Bidder, if the City Manager finds the price submitted is fair and reasonable, and that other prospective bidders had reasonable opportunity to respond, or there is not Page 5 of 10 Golden Strand Pking Lot Fence Bid