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<br />PROGRAM NARRATIVE <br /> <br />Jurisdiction Name: SUNNY ISLES BEACH <br /> <br />Contact Person: Lt. Michael A. Grandinetti <br /> <br />Address: 17070 Collins Ave. #255, <br />Sunny Isles Beach, FL 33160 <br /> <br />Contact Numbers: 947-4440 Office <br />947-4680 Fax <br /> <br />Program Area: Record Improvement <br /> <br />Program Dates: 10/01/04 through 09/30/05 <br /> <br />Program Name: Record Improvement <br /> <br />Target Population: City Residents <br /> <br />Problem Identification <br />Sunny Isles Beach is one of Miami-Dade's newest cities, incorporating less than five years ago. It is a <br />small beach community with an estimated population of 15,300. This fairly new police department is <br />currently operating on a manual record system. As the department and crime continue to grow, more <br />and more incidents reports are created each year. Because of this, filing and storing police records are <br />becoming more difficult. Presently, the Sunny Isles Beach Police Department is in the process of <br />automating their records department; however there is still a need to index and archive reports <br />generated prior to this automated move. <br /> <br />Proaram Descriotion <br />In Sunny Isles, all police reports since August of 1998 are currently filed according to case numbers. <br />The files are not sorted based on the Florida General Records Schedule (GS2). To comply with the <br />state, it is imperative that the department develop a more useful and efficient records storage system. <br />This process will also enable the department to provide faster and better service to citizens requesting <br />police reports. Grant funds will support the salaries needed for clerks to work on an overtime basis. <br />Staff will index, file and sort old reports in preparation for the new automated records system. <br /> <br />5u <br />