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<br />TECHNICAL APPROACH - THE DETAILS <br /> <br />Task Five: Notify the Selected Candidates and Those Not Selected <br /> <br />Our consultant will notify the candidates who have been selected for an interview by telephone, <br />which provides an opportunity for the candidates to ask additional questions. <br /> <br />To the degree possible, CB&A will also notify those not selected by telephone and, as noted <br />above, ask the City to follow up with a brief letter. Should the response be overwhelming, most <br />of the notifications to the candidates not selected will be by letter or email. <br /> <br />Task Six: Present Finalists to the Commission <br /> <br />Once the finalists have been selected, we will present them to the Commissioners. We will do so <br />in the form of an oral report and by providing a summary of our interviews, their resumes and <br />other relevant information. We will not include in the written material, the results of our <br />background checks but will discuss them individually with the Commissioners. We have found <br />historically that we can be more candid in private meetings than in a public setting. <br /> <br />Task Seven: Coordinate the Interview Process <br /> <br />CB&A would coordinate the interview process. As noted, we do expect the City to make the <br />necessary travel arrangements and pay for them. <br /> <br />Specifically, we recommend that the City invite and pay for the finalists and their spouses to <br />Sunny Isles Beach for two days. CB&A believes that it is important for the spouse to be a <br />participant in the process. While it is not common, situations have occurred where a Manager <br />has left after only a few months because his/her spouse was not comfortable in a new city or <br />town. During that time, the Commission will have the opportunity to access the candidates in a <br />variety of settings. <br /> <br />Specifically, we suggest that: <br /> <br />. <br /> <br />On a Friday evening, the City will host a reception that might include prominent <br />members of the public who interact with the City, and perhaps City staff. The purpose <br />would be not only to get acquainted with the candidates and their spouses, but also to <br />observe how the candidates interact in a social situation similar to what one might find at <br />a City function or a Chamber of Commerce event. As an aside, although these receptions <br />probably should be treated as a public meeting, very few residents attend them unless <br />they are invited <br /> <br />-23- <br />