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<br />RESOLUTION NO. 2005- <2>44_ <br /> <br />A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF <br />SUNNY ISLES BEACH, FLORIDA, APPROVING A DOCUMENT <br />IMAGING SERVICES AGREEMENT WITH R & S INTEGRATED <br />PRODUCTS AND SERVICES, IN AN AMOUNT NOT TO EXCEED SIX <br />HUNDRED THOUSAND DOLLARS ($600,000.00), A TT ACHED HERETO <br />AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID <br />AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL <br />THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE <br />AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. <br /> <br />WHEREAS, the City of Sunny Isles Beach ("City") is in need of professional document <br />imaging services for the storage and retrieval of archival, long-term, and permanent records; and <br /> <br />WHEREAS, the Lee County School District issued Request for Proposals No. 6211 for <br />the creation of a document imaging and electronic document management system; and <br /> <br />WHEREAS, Lee County School District Request for Proposals No. 6211 was awarded to <br />R& S Integrated Products and Services, Inc. ("R & S"); and <br /> <br />WHEREAS, the City wishes to enter into an agreement with R& S utilizing the same <br />terms and conditions as Lee County School District Request for Proposals No. 6211; and <br /> <br />WHEREAS, R & S has agreed to extend the same terms and conditions to the City and <br />has submitted a proposal for services, in the amount of Six Hundred Thousand Dollars <br />($600,000), which is attached hereto as Exhibit "A", <br /> <br />WHEREAS, the R& S proposal also includes an option for additional maintenance and <br />support services at a cost of Eighteen Thousand Dollars ($18,000.00) per year and subject to a <br />maximum increase of no more than 7% per year. <br /> <br />NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE <br />CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: <br /> <br />Section 1. Approval of Agreement. The Document Imaging Services Agreement with R & S <br />Integrated Products and Services, Inc., attached hereto as Exhibit "A", in an amount not to <br />exceed Six Hundred Thousand Dollars ($600,000), be and the same, is hereby approved. <br /> <br />Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said <br />Agreement. <br /> <br />Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all <br />things necessary to effectuate the terms of this Agreement. <br /> <br />Section 4. <br /> <br />Effective Date. This Resolution will become effective upon adoption. <br /> <br />R2005 - Laserfiche Document Imaging Agrmt W-R & s <br /> <br />Page I of2 <br />