Reso 2005-844 - Laserfiche WebLink

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The School District of lee County, Florida - RFP # 6211 Document Imaging System August 5, 2004 After scanning and indexing, a quality control process evaluates all records processed This event is another opportunity for the user to practice quality management Images that need to be rescanned can be noted In a Sticky Note on the image Production scanner users can search for rescans noted in the Sticky Notes; hard copy is rescanned to acceptable quality standards. In the LaserFiche DIMS, single pages can be deleted from multi page files. After which, these pages could be rescanned to desired quality Quality management IS also a function of user training for scan production personnel, documentation of required quality control practices, and management of established quality control practices. System administrators and departmental managers are trained in methods of system, record, and production quality management; quality management is stressed to these system users. Size limitations: Generally, speaking, there are no discovered limitations for document page, file, document, folder, and cabinet size R&S users have managed documents with over 20,000 pages in one record, managed database tables with over 15GB of meta or field data, and managed systems with over 6,000,000 records Folders and subfolders can be nested up to 850 levels Each folder will display up to 10,000 records In the LaserFiche 'Browser'. Documents and folders can be named with up to 31 characters Index limitations: The index template can have up to 32 different fields; the fields can store data values up to 256 characters The 'Edit List' or 'Pick list' (drop down list for fields) can have up to 10,000 characters in the list Maximum Documents: The LaserFiche DIMS can manage up to 100,000,000,000 records. R&S' Document Shuttle: Document Shuttle IS an Integration software utility developed by R&S Integrated. It IS the primary tool that IS used to integrate and Interface the DIMS with other software applications and systems, such as SDLe's Legacy student record application. R&S 'Document Shuttle' will automatically build or populate the LaserFiche DIMS The LaserFiche template can be populated with record indexes from existing systems or process data (with delimited or fixed length files, ASCII, output from data capture and existing systems, and/or ODBC tables) Records are named automatically with index and preset values; folders and subfolders are created automatically. Document Shuttle will process 'file' documents to the appropriate folder/subfolder during Import from existing systems. When scanning records, the user would simply open the created record and scan the pages to the file Existing meta data (record or file indexes) are processed to LaserFiche USing Document Shuttle, documents can be created with record indexes, files are named, folders/subfolders are created, and new records can be placed in eXisting folders and subfolders R&S Integrated Products and Services. Inc. Page 89 f ;'0:\ ~" [}~