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SECTION 3, GENERAL CONDITIONS SEALED BID REQUIREMENTS: The ..Bldder Acknowledgement Section.. must be completed, signed and retumed With the bid The Bid Summary Sheet pages on which the bidder actually submits a bid. and any pages. upon which information is required to be inserted. must be completed and submitted with the bid. SBBC ,eserves the right to reject any bid that fails to comply with these submittal requirements. a) BIDDER'S RESPONSIBILITY: It IS the responsibility of the bidder to be certain that all numbered pages of the bid and all attachments thereto are received and all addendum released are received prior to submitting a bid without regard to how a copy of this ITB was obtained. All bids are subject to the conditions specified herein on the attached bid documents and on any addenda issued thereto. b) BID SUBMITTED: Completed bid must be submitted in a sealed envelope With bid number and name cleany typed or written on the front of the envelope Bids must be time stamped in the Purchasing Department on or before 2:00 p.m. on date due for bid to be conSidered. Bids will be opened at 2:00 p.m. on date due Bids submitted by telegraphic or facsimile transmission will not be accepted. c) EXECUTION OF BID: Bid must contain an original manual signature of an authorized representative in the space prOVided above All bids must be completed In ink or typewritten If a price correction is necessary, draw a single line Ihrough Ihe entered figure and en Ie, Ihe corrected figure Ot use an opaque correction fluid. All price corrections must be initialed bv the person sianina the bid even when usina opaaue correction fluid. SBaC reserves the right to reject any bid or bid item completed in pencil or any bid that contains illegible entries or price corrections not initialed. 2 PRICES QUOTED: Deduct trade discounts and quote firm net prices Give both unit price and extended total Prices musl be stated In units to quantity specified in the bidding specification In case of discrepancy in computing the amount of the bid. the Unit Price quoted will govern. All prices quoted shall be FO.B destination and freight prepaid (bidder pays and bears freight charges). Bidder owns goods in transit and files any claims unless otherwise stated in Special Conditions. Discounts for prompt payment Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in With any other item or items Cash or auantity discounts offered will not be a consideration in delermination of award of bidfs I. If a bidder offers a discount or offers terms less than Net 30. it is understood that a minimum of 30 days will be required for payment, and if a payment discount is offered. the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of correct Invoice at the office speCified a) TAXES: The School Board of Broward County. Florida does not pay Federal Excise and State taxes on direct purchase of tangible personal property. The applicable tax exemption number is shown on the purchase order This exemption does not apply to purchases of tangible personal property made by contractors who use the tangible personal property in the performance of contracts for the improvement of School Board owned real property as defined in Chapter 192 of the Florida Statutes. b) MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions. and all instructions pertaining to supplies and services. Failure to do so will be at bidde(s nsk c) CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid) unless otherwise specified All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging. d) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be UL listed where such has been established by UL for the item(s) offered and fumished. In lieu of the UL listing. bidder may subsbtute a listing by an Independent testing laboratory recognized by OSHA under the Nationally Recognized Testing Laboratories (NRTL) Recognition Program. e) BIDDER'S CONDITIONS: Bid condibons and specifications shall not be changed. altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid 3. NONCONFORMANCE TO CONTRACT CONDITIONS: Items offered may be tested for compliance with bid conditions and specificabons at any time. Items delivered. not conforming to bid conditions or specificabons. may be rejected and retumed at vendo(s expense Goods or services not delivered as per delivery date in bid and/or purchase order may be rejected upon delivery and/or may be purchased on the open market Any increase in cost may be charged against the awardee. Any violation of these sbpulations may also result in: a) For a period of two years. any bid submitted by vendor will not be considered and will not be recommended fo, award b) All departments being advised not to do business with vendor 4. SAMPLES: Samples of items. when required. must be furnished free of expense within five working days of request unless otherwise stated and. if not destroyed. will. upon request. be returned at the bidders expense Bidders will be responsible for the removal of all samples furnished within 30 days after bid opening. All samples will be disposed of after 30 days. Each individual sample must be labeled with bidders name. bid number and item number Failure of bidder to either deliver required samples or to cleany identify samples as indicated may be reason for rejecbon of the bid Unless otherwise indicated. samples should be delivered to the office of the Purchasing Department of The School Board of Broward County, Florida, Suite 323. 7720 West Oakland, Park Boulevard, Sunrise. Florida 33351- 6704. 5 DELIVERY: All deliveries shall be FOB. destination pOint Unless actual date of delivery IS specified (or if specified delivery cannot be met). show number of days required to make delivery after receipt of purchase order in space provided Delivery time may become a baSIS for making an award (see Special Conditions) Delivery shall be within the normal working hours of the user, Monday through Friday. excluding legal holidays and days during which the school district administration is closed. 6 INTERPRETATIONS: Any questions concerning condibons and specifications must be submitted in writing and received by the Department of Purchasing no later than five working days pnor to the original bid opening date. If necessary. an Addendum will be issued AWARDS: In the best interest of the School Board. the Board reserves the right to. 1) withdraw this bid at any time prior to the time and date specified for the bid opening; 2) to reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC; 3) to accept any item or group of items unless qualified by bidder; and 4) to acquire additional quantities at prices quoted on this ITB unless addibonal quanbties are not acceptable. in which case. the bid sheets must be noted 'BID IS FOR SPECIFIED QUANTITY ONLY.' All awards made as a result of this bid shall conform 10 applicable Florida Statutes BID OPENING: Shall be public, on the date and at the time specified on the bid form All bids received after that time shall not be considered 9 ADVERTISING: In submitbng a bid. bidder agrees not to use the results therefrom as a part of any commercial advertising without prior approval of the School Board 10. INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the awardee until acceptance by the buyer unless loss or damage resulting from negligence by the buyer If the materials or services supplied to the Board are found to be defective or not conform to specifications. the Board reserves the right to cancel the order upon wntten notice to the seller and retum product at awardee's expense 11. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been received. inspected, found to comply with award specifications and free of damage or defect and properly invoiced 12. CONFLICT OF INTEREST: In addibon to full and complete adherence to the requirements provided in Chapter 112313. Florida Statutes, all bidders must disclose with their bid the name of any officer, director. or agent who has a material interest In the bidders firm and who is also an employee of The School Board of Broward County Florida 13 INSURANCE; Bidder. by virtue of submitting a bid. shall be In full compliance with paragraph 21. LIABILITY INSURANCE. LICENSES AND PERMITS of the General Conditions. Insurance ReqUirements are shown In FORMS AND ATTACHMENTS Section of this ITB. Bidder shall take special notice that SSBC shall be named as an additional insured under the General liability policy including Products Liability. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 2