Reso 2005-858 - Laserfiche WebLink

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STATE FINANCIAL ASSISTANCE AGREEMENT CITY OF SUNNY ISLES BEACH DEP AGREEMENT NO. LP6013 STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO LINE ITEM 1717 A OF THE 2005 - 2006 APPROPRIA nONS ACT THIS AGREEMENT is entered into between the STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, whose address is 2600 Blair Stone Road, MS 3505, Tallahassee, Florida 32399-2400 (hereinafter referred to as the "Department") and the CITY OF SUNNY ISLES BEACH, whose address is 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (hereinafter referred to as "Grantee" or "Recipient"), existing as a local government agency under the laws of the State of Florida, to provide funds for Central Island Stormwater Improvements Project. In consideration of the mutual benefits to be derived here from, the Department and the Grantee do hereby agree as follows: 1. The Grantee does hereby agree to perform in accordance with the tenns and conditions set forth in this Agreement, Attachment A (Project Work Plan), and all attachments and exhibits named herein which are attached hereto and incorporated by reference. For purposes of this Agreement, the tenns "Contract" and "Agreement" and the tenns "Grantee", "Recipient" and "Contractor" are used interchangeably. 2. This Agreement shall begin upon execution by both parties and end no later than December 31, 2006. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. 3. A. As consideration for the services rendered by the Grantee under the tenns of this Agreement, the Department shall pay the Grantee on a cost reimbursement basis in an amount not to exceed $400,000 toward the total project cost estimate of $5,000,000. The parties hereto agree that the Grantee is responsible for providing a minimum match of 50% toward the project described in Attachment A. If the Grantee fmds, after receipt of competitive bids, that the work described in Attachment A cannot be accomplished for the current estimated project cost, the parties hereto agree to modify the Project Work Plan described in Attachment A to provide for the work that can be accomplished for the funding identified above. B. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs upon receipt and acceptance of a properly completed Disbursement Request Package (provided as Attachment B). In addition to the disbursement form, the Grantee must provide from its accounting system, a listing of expenditures charged against this Agreement. The listing shall include, at a minimum, a description of the goods or services purchased, date of the transaction, voucher number, amount paid, and vendor name. All requests for reimbursement of travel expenses shall be in accordance with travel limits established in Section 112.061, Florida Statutes. Payment requests shall be submitted no more frequently than monthly. The Payment Request Package includes: (1) A completed Disbursement Request Form signed by the Grantee's Grant Manager. Such requests must be accompanied by sufficiently itemized summaries of the materials, labor, or services to identify the nature of the work performed; the cost or charges for such work; and the person providing the service or perfonning the work. If payment is based on an authorized advance for incurred costs, invoices reflecting such costs must be included. After receipt of advance funds the Grantee shall provide proof of payment to the Department within 30 days receipt of advance funds. If payment is based on reimbursement, proof of payment of the invoices is required; and (2) A certification signed by the Grantee's Grant Manager as to the current estimated cost of the Project; that the materials, labor, or services represented by the invoice have been satisfactorily purchased, performed, or received and applied to the project; that all funds received to date have been applied toward completing the Project; and that under the tenns DEP Agreement No. LP6013, Page 1 of6 SIB