Reso 2005-840 - Laserfiche WebLink

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As NY tt<s City of Sunny Isles Beach SEddcumMaior Norman S Edekup,Mayor °�4 �s 17070 Collins Avenue, Suite 250 Lewis J.Thaler,vers Mayor n Roslyn Brain,Commissioner 0 Sunny Isles Beach, Florida 33160 Gerry Goodman,Commissioner 3 Danny Iglesias.Commissioner A' // (305) 947-0606 City Hall \\ o (305) 949-3113 Fax Christopher J.Rosso,City Manager r ar' Hans Wilmot,City Attorney ezo� (305) 947-4150 Building Department Jane A.Hines,City Clerk os svM (305)947-5107 Fax MEMORANDUM To: Honorable Mayor and City Commission From: Christopher J. Russo,City Manager Date: September 22, 2005 Re: APPROVAL OF AGREEMENT FOR HOLIDAY DECORATIONS WITH TEMPLE DISPLAY,LTD. RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution entering into an agreement with Temple Display, Ltd. to produce,install, service, remove and store a total of 146 holiday decorations. REASONS The City Commission expressed a desire to install holiday decorations on the light poles throughout the City, specifically along Collins Avenue, 159th Street and 174th Street. Staff presented several choices of decorations at a previous Commission meeting. Three different designs were selected and staff was instructed to move forward with securing those selections. Temple Display,Ltd. is the sole source manufacturer for the particular designs the Commission selected,and they have submitted a proposal in an amount not to exceed Twenty-Three Thousand, Seven Hundred Ninety Six Dollars ($23,796.00) annually for four years for a total contract amount not to exceed Ninety- Five Thousand, One Hundred Eighty Four Dollars ($96,184.00). ADDITIONAL INFORMATION At this time, the city does not have adequate storage space or staff to install,remove, and service the holiday decorations. As such it is not in the city's best interest to consider purchasing them. However,at the end of the four year agreement the city will have the option to purchase the holiday decorations at a discounted rate. Chapter 62-12 of the Sunny Isles Beach Code of Ordinances states that the City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors. Purchases authorized by waiver process shall be acquired after conducting a good faith review of available sources and negotiation as to price, delivery and terms.