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<br />Edward Byrne Memorial Justice Assistance Grant (JAG) Program <br />Florida Department of Law Enforcement <br /> <br />b. Financial Reports <br /> <br />(1) Project Expenditure Reports <br /> <br />(a) The JAG Countywide subgrant recipient shall have a choice of submitting either a <br />Monthly or a Quarterly Project Expenditure Report to the Department. Monthly <br />Project Expenditure Reports (1-11) are due thirty-one (31) days after the end of the <br />reporting period. Quarterly Project Expenditure Reports (1-3) are due thirty-one (31) <br />days after the end of the reporting period. In addition, if the subgrant award period is <br />extended, additional Project Expenditure Reports shall be submitted. <br /> <br />(b) The JAG Direct subgrant recipient shall submit one Project Expenditure Report for <br />the entire subgrant period. <br /> <br />(c) All project expenditures for reimbursement of subgrant recipient costs shall be <br />submitted on the Project Expenditure Report Forms prescribed and provided by the <br />Office of Criminal Justice Grants (OCGJ). <br /> <br />(d) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre- <br />audit and post-audit. <br /> <br />(e) Before the "final" Project Expenditure Report will be processed, the subgrant <br />recipient must submit to the Department all outstanding project reports and must <br />have satisfied all special conditions. Failure to comply with the above provisions <br />shall result in forfeiture of reimbursement. <br /> <br />(f) Reports are to be submitted even when no reimbursement is being requested. <br /> <br />(2) The Closeout Documentation shall be submitted to the Department within forty-five (45) <br />days of the subgrant termination period. <br /> <br />(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income <br />Reports to the Department by February 1, May 1, August 1, and within forty-five (45) <br />days after the subgrant termination date covering subgrant project generated income and <br />expenditures during the previous quarter. (See Item 10, Program Income.) <br /> <br />c. Other Reports <br /> <br />The recipient shall report to the Uniform Crime Report and other reports as may be <br />reasonably required by the Department. <br /> <br />4. Fiscal Control and Fund Accounting Procedures <br /> <br />a. The subgrant recipient shall establish fiscal control and fund accounting procedures that <br />assure proper disbursement and accounting of subgrant funds and required non-federal <br />expenditures. All funds spent on this project shall be disbursed according to provisions of the <br />project budget as approved by the Department. <br /> <br />b. All expenditures and cost accounting of funds shall conform to OJP Financial Guide (as <br />amended), U.S. Department of Justice Common Rule for State and Local Governments, and <br />federal Office of Management and Budget's (OMS) Circulars A-21 , A-8?, and A-110, or A-102 <br />as applicable. in their entirety. <br /> <br />c. All funds not spent according to this agreement shall be subject to repayment by the subgrant <br />recipient. <br /> <br />SFY 2006 <br /> <br />Page 2 <br />