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<br /> <br />TO: <br /> <br />From: <br /> <br />Date: <br /> <br />Subject: <br /> <br />City of Sunny Isles Beach Police Department <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-4440 Phone (305) 947-4680 Fax <br /> <br />City Commission <br />Norman S. Edelcup, Mayor <br />Roslyn Brezin, Vice Mayor <br />Gerry Goodman, Commissioner <br />Danny Iglesias, Commissioner <br />Lewis J. Thaler, Commissioner <br /> <br />(305) 947-0606 City Hall <br />(305) 947-2150 Building Department <br /> <br />A. John Szerlag, City Manager <br />Hans Ottinot, City Attorney <br />Jane A. Hines, City Clerk <br /> <br />MEMORANDUM <br /> <br />The Honorable City Commission <br /> <br />@~chael A. Grandinetti, Police Captain <br /> <br />April 11,2006 <br /> <br />Approval of Telephone /Radio Recording System Purchase Agreement and Services <br />Agreement <br /> <br />RECOMMENDATION <br /> <br />It is recommended that the City Commission adopt the attached resolution approving a Purchase <br />Agreement and a Services Agreement with Bear Paw Systems, Inc. for a telephone/radio recording <br />system for the Police Department Communications Center. <br /> <br />REASONS <br /> <br />The Sunny Isles Beach Police Department is in need of a new telephone/radio recording system for its <br />communications section. As such, staff obtained quotes from three (3) vendors for said equipment and <br />services, in accordance with the City's Competitive Bidding Procedures. Bear Paw Systems, Inc. ("Bear <br />Paw") was the lowest most responsive, responsible bidder for said equipment and services. <br /> <br />Bear Paw has submitted a Purchase Agreement for telephone/radio recording system equipment and <br />software, in a total amount of Fifteen Thousand Six Hundred Forty-Seven Dollars ($15,647.00), attached <br />hereto as Exhibit "A" and a Service Agreement for maintenance of said telephone/radio recording system <br />equipment and software, in an annual amount of One Thousand Six Hundred Forty-Seven Dollars <br />($1,647.00), with automatic renewal options for one-year periods at the same terms and conditions except <br />that the Service Fee shall be annually adjusted to Bear Paw's then current maintenance rates, attached <br />hereto as Exhibit "B". <br /> <br />Staff has determined the above charges to be reasonable and customary and recommends Commission <br />approval of both agreements. <br /> <br />ADDITIONAL INFORMATION <br /> <br />The telephone/radio recording system comes with an initial one-year warranty and services agreement. <br />As such, the Services Agreement will take become effective one year after the purchase of said <br />equipment. Further, the charges for the Services Agreement will become due and payable at that time, <br />utilizing funds appropriated in the 2006-2007 fiscal year budget. Funds are available at this time for the <br />purchase of said equipment. <br /> <br />MG/pw <br /> <br />Agenda Item _I 0 C <br /> <br />~-ll-Ofo <br /> <br />Bear Paw Telephone Radio Agenda Memo <br /> <br />Date <br />