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<br />effect. <br /> <br />I) Inspections. Staff of the Board or thc County, or both, shall periodically inspect each Project to <br />cnsure compliance with these rules, the Ordinancc, and the Grant Agrccmcnt or lntcrlocal <br />Agreemcnt, as the case may be. Staff shall perform an inspection of thc Project site to cnsure <br />compliance prior to relcase of the final Funding Allocation payment. <br /> <br />SECTION 3. REPORTS <br /> <br />Recipients are requircd to submit the Project Status Report no later than monthly (Exhibit E), in the <br />format stipulatcd by the County Manager. Additional reports that shall be due upon rcqucst of the <br />County Manager may include, but are not limited to: <br /> <br />A) Actual accomplishments of each Funding Allocation; <br /> <br />B) Problems encountered in implementation of each Funding Allocation; and <br /> <br />C) Anticipated start and/or completion dates of each Funding Allocatiou. <br /> <br />Recipient may be required to meet with the Board to discuss the Project. <br /> <br />SECTION 4. PROJECT CLOSE-OUT <br /> <br />A) A Recipient has up to forty-five (45) days after the cxpiration or termination of the Funding <br />Allocation to submit all final documentation including final reimburscment requests and project <br />completion certificates. <br /> <br />B) The close-out of a Funding Allocation does not affect: <br /> <br />I) Thc County's right to disallow costs and recovcr funds on the basis of a later audit or rcview; <br />2) The Recipient's obligation to return any funds due as a result of later refunds, corrections or <br />other transactions; <br />3) Records retention responsibilities set forth abovc; <br />4) Continuing responsibilities set forth in the Ordinance and these rules; and <br />5) Audit rights set forth in these rules. <br /> <br />C) Any amounts paid to Recipient in excess of the amount to which thc Recipient is finally <br />determincd to be entitled undcr the terms of the Grant Agreemcnt or Interlocal Agreement, as <br />the case may be, constitute a debt to the County. If not paid within a rcasonable period after <br />demand, the County may reduce the debt by: <br /> <br />I) Making an administrative offset against other rcquests for reimbursement; <br />2) Withholding payments otherwise due to the Rccipient; or <br />3) Taking other action provided by law. <br /> <br />Any overdue debt of the Recipient shall accrue interest at the maximum rate allowed by law. <br /> <br />Building Better Communities Administrative Rules <br /> <br />21 of22 <br />