Reso 2008-1224 - Laserfiche WebLink

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TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach ] 8070 Collins A venue Sunny Isles Beach, Florida 33] 60 (305) 947-0606 City Hall (305) 949-3 I I 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S, Edelcup, Mayor Lewis J, Thaler. Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A, John Szerlag, City Manager Hans Ottinot, City A/lorney .Jane A. Hines, City Clerk MEMORANDUM The Honorable City Commission A. John Szerlag, City Manager Jorge L. Vera, Assistant City Manager/Services ,~ Rick Conner, Engineering & Public Works Director U February 21, 2008 Approval of Contract with Lukes-Sawgrass Landscaping for Unit Price Landscaping Services in an amount not to exceed $500,000 RECOMMENDATION: We recommend that the City Commission approve authorize a contract with Lukes-Sawgrass Landscaping to provide landscaping services for the unit prices in their bid in an amount not to exceed $500,000. Our recommendation to the Commission at the last meeting was to have them provide services in an amount not to exceed $479,000, but there will be a transition period before we will have all of our complementary staff on board, so we are asking for a buffer to accommodate the crossover. Because we developed the bids entirely to the City's benefit, we can order as much or as little of specific services from the contractor as we need, and if we can accomplish more in-house than expected, we will simply ask the contractor for less, saving the City even more money. REASONS: As explained at the last Commission Meeting, this will allow us the maximum control and flexibility at the minimum cost and provide truly excellent service to the community. We are asking the Commission to award the work to Lukes-Sawgrass Landscaping even though their bid for the appropriate items is approximately $19,000 more than Superior Landscaping. As you will remember, we specifically asked the Commission for permission to approach this bid as a "Best Value" bid. We consider the lower bidder, Superior Landscaping as a significant unknown. An item of concern is that Superior will be bringing people from other cities that they have contracts with to use here, and we are concerned about what happens when they get another city? As someone described it, they do not have the "bandwidth" that the other three firms have, that being the ability to absorb real changes in demand for their services. Funding available: lOG 2-2/-0<;( Agenda Item No.: Cover Memo Lukes-Sawgrass Landscape Bid Award (07-10-04) Commission Meeting Date: