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So 'S F City of Sunny Isles Beach <br /> /' J* ''„,y City Sunny <br /> ,, 18070 Collins Avenue <br /> ”! - .-')Z Sunny Isles Beach, Florida 33160 <br /> i P \_. F4p °P a,' (305)947-0606 City Hall <br /> r4 r."c 5,s0+ "`o <br /> (305)949-3113 Fax <br /> MEMORANDUM <br /> TO: The Honorable Mayor and City Commission <br /> VIA: Christopher J. Russo, City Manager <br /> FROM: Jane A. Hines, MMC, City Clerk <br /> DATE: 9/15/2016 <br /> RE: Approve Agreement with The Miami Herald for Retail <br /> Advertising Services for Fiscal Year 2016-2017 <br /> RECOMMENDATION: <br /> It is recommended that the City Commission adopt the attached <br /> Resolution approving the Agreement with The Miami Herald for <br /> advertising services for Fiscal Year 2016-2017. <br /> REASONS: <br /> The City has been under contract with The Miami Herald for several <br /> years as there are legal obligations that require us to use The Miami <br /> Herald - Neighbors section for legal public noticing. Additionally when <br /> Special City Commission Meetings are scheduled, we do not have <br /> much flexibility to use other publications and still meet the noticing <br /> deadlines. Additionally, other Departments also advertise events, <br /> hearings, meetings, etc. <br /> Given the fact that several times a year we use The Miami Herald, by <br /> signing a volume contract rate Agreement we can achieve a discount in <br /> the advertising rates. The estimated annual cost of advertising for <br /> Fiscal Year 2016-2017 with The Miami Herald is Fifty Thousand Dollars <br /> ($50,000.00) with the following City Departments: City Clerk's Office <br /> $18,000.00; Human Resources $5,000.00; Planning and Zoning <br /> $15,000.00 which is reimbursed by the Developers; and a Contingency <br /> of $12,000.00 for additional advertising/noticing needs that may come <br /> 148 <br />