Reso 2016-2594 - Laserfiche WebLink

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The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G — Quarterly Reporting Form. The following summary data must be reported to the Contract Manager on a quarterly basis: • Total purchases on the contract for the quarter • Total purchases on the contract for the quarter by Eligible User • Total purchases for the quarter made using the State's Purchasing Card • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran)purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: • Eligible User(Customer) Entity Name • Product Category • Item Description • Manufacturer Name • Manufacturer Part Number • UPC • Unit of Measure • Quantity Shipped • Date Shipped • List Price • Invoice Price • Core Item Flag(indicates if item is on Core Items list) • P-Card Flag(indicates if transaction was paid for using a P-Card). • Flag Purchases made within the stores(if applicable) 3.3 Annual Service Level Agreement Metrics and Reports: A. Price Accuracy - The Contractor shall maintain a price accuracy rate of 99.5% or greater. Price accuracy is defined as the number of audited items each month where the net price (calculated by multiplying the list price by 1 minus the discount % for that product category) is equal to or less than the contract price (calculated by multiplying the list price, outlined in Section 3.2, by 1 minus the discount % for that product category). The Contractor shall Contract with a third party firm (to be approved by the Department) to conduct an annual (on each anniversary of the contract effective date) sampling of Customer invoices (a minimum of 600 customer invoices for the 12 month period) to confirm accuracy of list prices and discount %, and that net prices of invoiced items are equal to or less than the contract terms. Specifically, the third party firm will confirm the price charged to the Customer is equal to or less than the contract terms during that time period. The third party firm shall provide an annual report to the Department indicating the Price Accuracy Rate (Price Accuracy Rate = the number of audited items each year where the net price (calculated by multiplying the list price by 1 minus the discount % for that product category) is equal to or less than the contract price (calculated by multiplying the list price, outlined in Section 3.2, by 1 minus the discount % for that product category) divided by the number of audited items). Also, at a minimum, the annual report will Office and Educational Consumables 9 State Term Contract 618-000-11-1