Reso 2016-2594 - Laserfiche WebLink

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1.1 Purpose/Term The State of Florida Department of Management Services' Division of State Purchasing ("the Department") is requesting proposals from responsible Respondents to establish a State Term Contract for Office and Educational Consumables. The initial term of the expected State Term Contract will be for three (3) years, with the potential option for renewals as allowed by Section 287.057 (14)(a), Florida Statutes. The initial contract term is anticipated to begin on July 1, 2010. Eligible Users of the new State Term Contract would include Florida state agencies, counties, cities, universities, colleges and Other Eligible Users as defined in Rule 60A-1.005, Florida Administrative Code(FAC). Respondents should carefully review all Sections of this ITN with particular attention to Section 2 (PUR 1001), Section 4 (PUR 1000), and Section 5 (Special Contract Conditions). All Sections of this ITN must be accepted and will be incorporated into the Contract without modification. The State's MyFloridaMarketPlace e-Procurement system Sourcing Tool ("MFMP Sourcing Tool")will be used to conduct this competitive event. 1.2 Scope The scope of products for this Office and Educational Consumables solicitation are described in the table below. The Product Categories listed in the column "Covered by another statewide agreement" refers to categories covered by another State Term Contract, Alternate Contract Source, or State Purchasing Agreement. Respondents may exclude, but are not required to exclude, the items included in the column "Covered by another statewide agreement" from their product catalog. State agency users are encouraged to use the existing State Term Contracts for these items, but Eligible Users are permitted to purchase these items from the resulting Office and Educational Consumables contract. All users are encouraged to compare statewide agreements for best pricing. In Scope Covered by another statewide agreement • Office Consumables • IT Hardware/Software • Educational Consumables • Printers • Art Consumables • Copiers • Paper(fewer than 10 cartons per order) • Bulk Paper(10 or more cartons per order) • Envelopes • Furniture • Toner(OEM and Remanufactured) • Safety Supplies • IT Peripherals • Cleaning Products • Office Equipment • Lab Supplies Examples of Product Categories contained in the scope of this solicitation are included in the table below. The table below is not meant to provide a comprehensive list of in scope items; it describes the most common types of items (Product Sub-Categories) contained within each Product Category. Please note that calendar related items will be replaced yearly with the next calendar year's version within the same product category. The Department and the Contractor during the contract period may mutually agree to align any missing or new Product Sub-Categories or services into the Product Categories listed below. The Department may use the S.P. Richards Product Categories as a point of reference during this process. Product Product Sub-Categories Category Consumables • Adhesives, Glues, Gluesticks, Adhesive Removers • Appointment Books, Phone Message Books, Statement Books, Fax Message Books, While You Were Out Books, Forms, Dictionaries, Thesaurus, Diaries, Tickets, Reference Sets • Archive Boxes, Cardboard Boxes, Storage Containers • Award Frames, Displays, Plaques, Certificates 618-001-10-1 Office and Educational Consumables ITN Page 6 of 77