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4.15 Invoicing and Payment
<br /> Invoices shall contain the Contract number, purchase order number if applicable, and the appropriate
<br /> vendor identification number. The State may require any other information from the Contractor that
<br /> the State deems necessary to verify any purchase order placed under the Contract.
<br /> At the State's option, Contractors may be required to invoice electronically pursuant to guidelines of
<br /> the Department of Management Services. Current guidelines require that Contractor supply electronic
<br /> invoices in lieu of paper-based invoices for those transactions processed through the system.
<br /> Electronic invoices shall be submitted to the Customer through the Ariba Supplier Network (ASN) in
<br /> one of the following mechanisms—EDI 810, cXML, or web-based invoice entry within the ASN.
<br /> Payment shall be made in accordance with sections 215.422 and 287.0585 of the Florida Statutes,
<br /> which govern time limits for payment of invoices. Invoices that must be returned to a Contractor due
<br /> to preparation errors will result in a delay in payment. Contractors may call (850) 413-7269 Monday
<br /> through Friday to inquire about the status of payments by State Agencies. The Customer is
<br /> responsible for all payments under the Contract. A Customer's failure to pay, or delay in payment,
<br /> shall not constitute a breach of the Contract and shall not relieve the Contractor of its obligations to
<br /> the Department or to other Customers.
<br /> 4.16 Taxes
<br /> The State does not pay Federal excise or sales taxes on direct purchases of tangible personal
<br /> property. The State will not pay for any personal property taxes levied on the Contractor or for any
<br /> taxes levied on employees' wages. Any exceptions to this paragraph shall be explicitly noted by the
<br /> Customer in the special contract conditions section of the solicitation or in the Contract or purchase
<br /> order.
<br /> 4.17 Governmental Restrictions
<br /> If the Contractor believes that any governmental restrictions have been imposed that require
<br /> alteration of the material, quality, workmanship or performance of the products offered under the
<br /> Contract, the Contractor shall immediately notify the Customer in writing, indicating the specific
<br /> restriction. The Customer reserves the right and the complete discretion to accept any such alteration
<br /> or to cancel the Contract at no further expense to the Customer.
<br /> 4.18 Lobbying and Integrity
<br /> Customers shall ensure compliance with Section 11.062, FS and Section 216.347, FS. The
<br /> Contractor shall not, in connection with this or any other agreement with the State, directly or
<br /> indirectly (1) offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for
<br /> any State officer or employee's decision, opinion, recommendation, vote, other exercise of discretion,
<br /> or violation of a known legal duty, or (2) offer, give, or agree to give to anyone any gratuity for the
<br /> benefit of, or at the direction or request of, any State officer or employee. For purposes of clause (2),
<br /> "gratuity" means any payment of more than nominal monetary value in the form of cash, travel,
<br /> entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services,
<br /> employment, or contracts of any kind. Upon request of the Customer's Inspector General, or other
<br /> authorized State official, the Contractor shall provide any type of information the Inspector General
<br /> deems relevant to the Contractor's integrity or responsibility. Such information may include, but shall
<br /> not be limited to, the Contractor's business or financial records, documents, or files of any type or
<br /> form that refer to or relate to the Contract. The Contractor shall retain such records for the longer of
<br /> (1) three years after the expiration of the Contract or (2) the period required by the General Records
<br /> Schedules maintained by the Florida Department of State (available at:
<br /> http://dlis.dos.state.fl.us/barm/genschedules/gensched.htm). The Contractor agrees to reimburse the
<br /> State for the reasonable costs of investigation incurred by the Inspector General or other authorized
<br /> State official for investigations of the Contractor's compliance with the terms of this or any other
<br /> agreement between the Contractor and the State which results in the suspension or debarment of the
<br /> Contractor. Such costs shall include, but shall not be limited to: salaries of investigators, including
<br /> overtime; travel and lodging expenses; and expert witness and documentary fees. The Contractor
<br /> shall not be responsible for any costs of investigations that do not result in the Contractor's
<br /> suspension or debarment.
<br /> 618-001-10-1 Office and Educational Consumables ITN Page 30 of 77
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