Laserfiche WebLink
<br />STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION <br />LOCAL AGENCY PROGRAM AGREEMENT <br /> <br />525-010-40 <br />PRODUCTION SUPPORT <br />02109 <br />Page 12 <br /> <br />Department should be aware of the following time frames. Upon receipt, the Department has 5 working days to inspect <br />and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The <br />Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days <br />are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and <br />approved. <br /> <br />If a payment is not available within 40 days after receipt of the invoice and the receipt, inspection, and approval of goods <br />and services, a separate interest penalty in accordance with Section 215.422(3)(b), Florida Statutes, will be due and <br />payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless <br />the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors <br />will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is <br />provided to the Department. <br /> <br />A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual <br />include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the <br />Department. The Vendor Ombudsman may be contacted at 850-413-5516 or by calling the State Comptroller's Hotline, <br />877 -693-5236. <br /> <br />13.15 Reimbursement of Federal Funds: <br /> <br />The Agency shall comply with all applicable federal guidelines, procedures, and regulations. If at any time a review <br />conducted by FHWA reveals that the applicable federal guidelines, procedures, and regulations were not followed by the <br />Agency and FHWA requires reimbursement of the funds, the Agency will be responsible for repayment to the Department <br />of all funds awarded under the terms of this Agreement. Federal Economic Stimulus awards do not exempt the Agency <br />from adherence to federal guidelines, procedures, and regulations. <br />