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<br />- <br /> <br />XIX. RECORDS. REPORTS, MONITORING AUDITS, AND EVALUATION STUDIES. <br /> <br />The Provider shall keep records of program services in sufficient detail to provide any reports <br />that may be requested by the County. <br /> <br />A. Records. All program records will be retained by the Provider for not less than <br />three (3) years beyond the term of this Contract. In accordance with contract requirements <br />from the State of Florida, records for the School Resource Officer Project services must <br />reflect: <br /> <br />1. The names of staff providing services as described in Attachment A. <br /> <br />2. The dates and number of hours the staff provided services. <br /> <br />3. The dates of services and activities and the names of program <br />participants in attendance to such as described in Attachment A. <br /> <br />4. The records of all other program services provided under this Contract. <br /> <br />B. Reportinq Requirements. <br /> <br />1. Quarterly Project Performance Report. The Provider shall submit the <br />Quarterly Project Performance Report to the Office of Grants Coordination by January 5, April <br />5, July 5, and October 5, 2010 covering the Contract activity for the previous quarter. The <br />Quarterly Project Performance Report shall be submitted in the format and using the form <br />attached hereto as Attachment C. <br /> <br />2. Quarterly Expenditure Report. The provider shall submit the Quarterly <br />Expenditure Report with supporting documentation to the Office of Grants Coordination by <br />January 15, April 15, July 15, and October 15, 2010 covering the expenditures to be reimbursed <br />for the previous quarter. The Quarterly Expenditure Report shall be submitted in the format and <br />using the form attached hereto as Attachment D. <br /> <br />3. Other Required Reports. The Provider shall submit other reports as may <br />be required by the Office of Grants Coordination during the program year. <br /> <br />C. Chanqes to Reportinq Requirements. The Provider understands that the <br />County may at any time require changes in data collected. records or reporting, as may be <br />necessary and agrees to comply with any such modifications. <br /> <br />D. Monitorinq and Audit. The Provider shall make available for review, inspection, <br />monitoring or audit by the County without notice during normal business hours all financial <br />records and other program records and documents which relate to or have been produced or <br />created as a result of this Contract. The Provider shall provide assistance as may be <br />necessary to facilitate a financial/program audit when deemed necessary by the County to <br />ensure compliance with applicable accounting and financial standards. The County reserves <br />the right to require the Provider to submit to an audit of the County's choosing. Furthermore, <br />the Provider understands, it may be subject to an audit, random or otherwise, by the Office of <br />the Dade County Inspector General or independent private sector inspector general retained by <br />the Office of the Inspector General. <br /> <br />Created 011 9/3/20093:09 PM <br /> <br />Pa{:e 9 of /4 <br />