Reso 2008-1331 - Laserfiche WebLink

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. Logistics Management Group Scope of Services LMG to provide event management services for CITY including all logistics, event production and management services for the event for the Sunny Isles Jazz Festival to be held on October 18, 2008 at the David Samson Oceanfront Park. The services outlined below are included, but not limited to: * Attend meetings with CITY representative Ibis Romero to develop concept and details of the Festival. *Site layouts for submission to all government or venue entities *Negotiate and book all national and local entertainers for the concert *Provide on-site staff coordination and production services from load-in to load-out. *Liaison with police, fire, public works, parking and all city departments necessary to implement event. *Interface with transportation company for the national act movements * Arrange sound, staging, lighting... *Coordinate entertainment schedules *Develop plan for crowd tlow and control *Coordinate all rental needs (tents, tables, chairs...) *Coordinate food & beverage needs for VIP and public *Provide qualified stage managers, production & technical assistants.... *Coordinate talent hospitality and technical riders *Liaison with entertainer agent or manager for sound checks, performance arrival time and general instructions. *Build and coordinate the physical site (ie: once CITY approves the elements, LMG will be responsible for coordinating the building and coordination of the venues) *Liaison with all equipment vendors needed at the site *Coordinate and develop load-in/strike schedules for the event *Develop hard cost materials budget *Design electrical plan for event needs (ie: generators and distribution...) *Coordinate communication plans for the event (ie: radios) *Determine sanitation plan and arrange all maintenance and event cleanup *Coordinate any security needs * Arrange and coordinate any advance shipments of materials to venue *Coordinate all signage (including booth sponsors...) *Execute and coordinate sponsor benefits as committed. * Arrange local entertainment, if needed for the hotel participants. *Schedule & coordinate rehearsals, sound checks, green room.., ATTACHMENT "A"