Ordinance 97-10 - Laserfiche WebLink

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contracts in excess of $2,500 shall not be broken down to amounts less than $2, 500 to avoid the requirements of this section. (B) Purchases more than $2,500 but less than $10,000. Purchases of or contracts for materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is in excess of$2,500, but which do not exceed $10,000 may be made or entered into by the City Manager without submittal to the City Commission, but shall require compliance with the competitive bidding requirements set forth in Section 3 of this Ordinance. Single purchases or contracts in excess of $10,000 shall not be broken down to amounts less than $10,000 to avoid the requirements of this section. (C) Purchases in excess of$1O,OOO. The City Commission shall approve all purchases of or contracts for materials, supplies, equipment, public improvements or services where the total amount to be expended is more than $10,000. (0) The City Manager may not purchase or contract for any item or service which exceeds any budget appropriation until such a time the City Commission amends the budget to increase the appropriation to the applicable level. SECTION 3. COMPETITIVE BIDDING PROCEDURE. (A) Whenever competitive bidding is required by this Ordinance, the City Manager shall direct that bid proposals which provide specifications for the purchase or contract be prepared. (B) The City Manager shall solicit bids from at least three persons or entities engaged in the business of furnishing such materials, supplies, equipment and public improvements or rendering such services. (C) The City Manager may publish a public invitation to bid. (0) Bids shall be awarded to the lowest, most responsive, responsible bidder, as determined by the City Commission and! or the City Manager as the case may be, subject to the right of the City to reject any and all bids, to waive any irregularity in the bids or bidding procedures and subject also to the right of the City to award bids and contracts to bidders other than the low bidder. SECTION 4. BID OPENING PROCEDURE: AWARDING OF BIDS. (A) Sealed bids shall be opened by the City Manager or his appointed representative and recorded by the City Manager or his representative on the date and time specified in the bid proposal. (B) Whenever required by the bid proposal, all bid bonds, cash, insurance, checks or other security accompanying the bid shall be received and maintained for safekeeping by the City Manager. The City Manager shall be responsible for the return of the bid bonds, cash, insurance, checks or other security of unsuccessful bidders. ORD97-10 - 2 -