Ordinance 2000-101 - Laserfiche WebLink

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emergency and for the selection of the particular contractor shall be included in the contract file. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. (E) Under circumstances where time constraints do not permit the preparation of clearly drawn specifications or situations where, after competitive bidding, no bids meeting bid requirements are received, all compliant bids received are too high, or all bids are rejected for failure to meet bid requirements (i.e., bids are non-compliant). (F) Supplies, equipment or services available from a sole source only may be exempted from the bidding requirements of this Ordinance by the City manager upon the filing of a written request by a department head to the City Manager outlining the conditions and circumstances involved, after conducting a good faith review of available sources, a contract may be awarded without competition when the City Manager or Purchasing Agent determines in writing, after conducting a good faith review of available sources, that there is only one source for the required supply, brand, service, or construction item capable of fulfilling the needs of the City. The City Manager or Purchasing Agent shall conduct negotiations, as appropriate, as to price, delivery, and terms. A record of sole source procurements shall be available as a public record and shall identify each purchase order and/or contract. (G) Exempt Contractual Services and Products. Other exempt contractual services and products not subject to the competitive procurement requirements of this Code are listed as follows: (1) Academic program reVIews or lectures or semInars by individuals (2) Artistic services which are original and creative in character and skill in a recognized field of artistic endeavor such as music. dance. drama. painting. sculpture and the like. However. contracts for artistic instructors. coaches and assistants are deemed contractual services subject to the requirements of competitive procurement. (3) Performing artists and entertainers as approved by the City Manager/Purchasing Agent when deemed in the City's best interests. for the benefit of the citizens of Sunny Isles Beach and the general public at any City function. (4) Advertising (5) Utilities. including but not limited to. electric. water and telephone (6) Items purchased for resale to the public 8 Amendment to Ordinance No, 97-10 Purchasing Procedures Ord, 4/3/01 - 2:44 PM LMD:ch