Reso 2009-1402 - Laserfiche WebLink

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Of SUt-\ City of Sunny Isles Beach City Commission Agenda 18070 Collins Avenue, Sunny Isle Beach, FL 33160 (305) 947-0606 Phone (305) 949-3113 Fax AGENDA BILL REQUESTED ACTION Staff recommends that the City Commission adopt this Resolution approving the purchase of a Dell Equal Logic System for data storage. BACKGROUND The City Data is stored on a SAN Storage device represented by a company called HiFn Inc. Originally the storage device was supported by a company called Siafu Software Inc. Hifn Inc. acquired Siafu a year ago, and at the time of acquisition we lost support for our storage device. We have been without support for the past year and we were going to address this issue in next year's budget. Unfortunately we have two scenarios that have developed. The first scenario is that the storage device is failing and we were forced to buy parts from amazon.com to keep the system operational. Second the storage device is reaching its maximum storage capacity rapidly due to the laserfiche system. Laserfiche is a system that allows you to scan documents and store the documents in a storage device. Many departments have begun the process of scanning which is a great benefit to the City due in part of document retention in a digital format. Because of these reasons we are recommending a system from Equal Logic which is supported by Dell. The Equal Logic system will have the ongoing support and the capacity needed to support our infrastructure. Not only for the immediate demand but for future storage demands. The system can be extended to make more storage available and it is not dependant on having to buy the same Equal Logic model. Attached are the specifications of the Equal Logic model we are proposing to purchase in the amount of $54,499.00 under the Florida State Enterprise Contract No. 250-000-09-1. ADDITIONAL INFORMATION We are going to use the GIS funds allocated in this year's budget to purchase the storage device. We will then budget for the GIS application in the next budget cycle. Funding required for this action: I None Source of funds: I N/A Transfer Required: I No Amount of Transfer: I N/A Transfer from account number: I N/A To account number: I N/A For the Commission Meeting of: April 16, 2009 Initials: Il?'::f. Submitted by: EdelFonseca Title: IT Director Agenda Item Approved by Finance Director: Doug Haag In~t~als: I A~ Number Approved by Acting City Manager: Rick Conner Initials: \OP\