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City of Sunny Isles Beach City Commission Agenda 18070 Collins Avenue, Sunny Isle Beach, FL 33 160 (305) 947-0606 Phone (305) 949-3113 Fax AGENDA BILL REQUESTED ACTION Staff recommends that the City Commission ratify the purchase of a Luke Master Meter from Parker Systems and an EMS Services Agreement for the Municipal Parking Lot located along 175 Terrace, in an amount not to exceed Fifteen Thousand Dollars ($15,000.00). BACKGROUND The City of Sunny Isles Beach wishes to utilize the newly acquired lot on 175 Terrace (behind Walgreen's) as a municipal parking lot for residents and visitors. The installation of a master meter will provide for collection of an established per hour rate. Parker Systems provided a proposal to the City in the amount of $14,159.00, for a Luke Master Meter, and an EMS Services Agreement through Digital Payment Technologies Corp. in the amount of $75.00 per month, realizing a savings of $250.00 per month for service, as well as a total savings of $4,700.00 per meter for any meters purchased in the future. Parker Systems provides a "plug and play" machine and therefore the amount of service calls related to part replacement and malfunction will practically be eliminated. After proper training provided by Parker Systems, Parking enforcement personnel will be able to trouble-shoot the Master Meter and change any defective parts without the need to contact the company directly. In addition, the Master Meter provides other upgrades including a new digital color display which can be used to provide instant information about scheduled events in the City. EMS Services includes 1) on-line, real time, credit card processing, 2) real time monitoring and alarm messaging, and 3) reporting modules. Residents and visitors will also be able to purchase parking time via a cell phone, smart cards to be used at the meters, replenish them at the master meter, as well as have the advantage of pay and display or pay by space. The meter communicates via a cell line and the information is processed in-house. ADDITIONAL INFORMATION Funds are available in the Community Development R & M Equipment fund, account 10.700.5241. Three quotes were obtained for the same product and service as required by Chapter 62-7 of the City Code for items greater than $10,000 but less than $25,000. Parker Systems had the lowest quote for the same product. Funding required for this action: I $15,000.00 Source of funds: I 10.700.5241 Transfer Required: I No Amount of Transfer: I N/A Transfer from account number: I N/A To account number: I N/A For the Commission Meeting of: April 16, 2009 Inilials: ~ Agenda Item Submitted by: Robert C. Solera Number Title: Community Development Director lOB Approved by Finance Director: Doug Haag Inilials: I ~ I Approved by Acting City Manager: Rick Conner Initials: