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<br />Edward Byrne Memorial Justice Assistance Grant (JAG) Program <br />Florida Department of Law Enforcement <br /> <br />3. Reports <br /> <br />a. Project Performance Reports <br /> <br />(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project <br />Performance Reports to the Florida Department of Law Enforcement, hereafter known as <br />the Department, within 15 days after the end of the reporting period. In addition, if the <br />subgrant award period is extended beyond the "original" project period, additional <br />Quarterly Project Performance Reports shall be submitted. <br /> <br />Failure to submit Quarterly Performance Reports that are complete, accurate, and timely <br />may result in sanctions, as specified in item 17, Performance of Agreement Provisions. <br /> <br />(2) Report Contents: Performance reports must include a response to all objectives included <br />in your subgrant. A detailed response is required in the narrative portion for yes/no <br />performance objectives. The narrative must also reflect on accomplishments for the <br />quarter and identify problems with project implementation and address actions being <br />taken to resolve the problems. <br /> <br />b. Financial Reports <br /> <br />(1) Project Expenditure Reports <br /> <br />(a) The subgrant recipient shall have a choice of submitting either a Monthly or a <br />Quarterly Project Expenditure Report to the Department. Project Expenditure <br />Reports are due thirty-one (31) days after the end of the reporting period. In addition, <br />if the subgrant award period is extended, additional Project Expenditure Reports shall <br />be submitted. Project Expenditure Reports for grants made under the Recovery Act <br />must be submitted monthly. See the Recovery Act Conditions for additional <br />information. <br /> <br />(b) All project expenditures for reimbursement of subgrant recipient costs shall be <br />submitted on the Project Expenditure Report Forms prescribed and provided by the <br />Office of Criminal Justice Grants (OCJG) through the Subgrant Information <br />Management ON-line (SIMON) system. <br /> <br />(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre- <br />audit and post-audit. <br /> <br />(d) Before the "final" Project Expenditure Report will be processed, the subgrant <br />recipient must submit to the Department all outstanding project reports and must <br />have satisfied all special conditions. Failure to comply with the above provisions <br />shall result in forfeiture of reimbursement. <br /> <br />(e) Reports are to be submitted even when no reimbursement is being requested. <br /> <br />(2) The Financial Closeout Documentation shall be submitted to the Department within forty- <br />five (45) days of the subgrant termination date. <br /> <br />(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income <br />Reports to the Department within 31 days after the end of the reporting period covering <br />subgrant project generated income and expenditures during the previous quarter. If any <br />PGI remains unspent after the subgrant ends, the subgrant recipient must continue <br /> <br />SFY 2010 <br /> <br />Page 2 <br />