Laserfiche WebLink
<br />Sample Government, FLORIDA <br /> <br />SCHEDULE OF FINDINGS AND RESPONSES <br /> <br />I. CURRENT YEAR COMMENTS AND RECOMMENDATIONS <br /> <br />Significant Deficiencies <br /> <br />2009-01 Capital Assets <br /> <br />Criteria <br /> <br />The establishment and maintenance of accurate accounting records for capital assets are necessary to help <br />assure that the entity's capital assets are not stolen, misused or subject to undue wear and tear. These <br />records are a necessary element in an on-going governmental capital asset repair and preventative <br />maintenance program and enhance efforts to obtain optimum insurance coverage. <br /> <br />Condition <br /> <br />In the 2009 fiscal year, Accounting Division personnel performed an analysis of the equipment category <br />and determined that a prior period adjustments of approximately $35 million and $9 million to the cost <br />and accumulated depreciation of equipment was required. Additionally, prior period adjustments were <br />determined to be required to the accumulated depreciation for approximately $3 million and $7 million <br />for buildings and improvements, respectively. <br /> <br />The initial capital asset roll-forward provided did not reflect the correct additions or deletions by asset <br />category for cost or accumulated depreciation. Our audit procedures disclosed that the capital asset roll- <br />forward included buildings and improvement additions that did not reconcile to the expenditures of the <br />respective funds. We also noted that the beginning balances of the accumulated depreciation on the <br />schedule by asset category did not agree to the amounts reported in the prior year. Further, the deletions <br />to all asset categories were not properly reflected. <br /> <br />Cause <br /> <br />The cause is the lack of maintaining the records properly and not reconciling the amounts in the detailed <br />supporting schedules to the amounts recorded, <br /> <br />Effect <br /> <br />The potential effect was that the financial statements could have been materially misstated. <br /> <br />Recommendation <br /> <br />We recommend that, in the ensuing fiscal year, Accounting Division personnel should set up the new <br />acquired capital asset system with the amounts from the audited financial statements and accurately track <br />asset additions, deletions and calculations of depreciation. This record keeping should be kept current <br />and reconciled monthly, <br /> <br />1 <br />