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<br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br /> <br />Pre-RFP Submittal Conference Summary Minutes <br />Thursday, June 17,2010 at 10:00 a.m. <br /> <br />RFP No. 10-06-01, Professional Audit Services <br /> <br />City Clerk Jane A. Hines called the meeting to order and introduced Assistant City Manager- <br />Finance, MinaI Shah. Assistant City Manager MinaI Shah stated that the City is looking for a <br />firm that has experience in government accounting. She specified that the agreement for this <br />RFP is for three years (Fiscal Years 2009/2010, 2010/2011 and 2011/2012) with two (2) optional <br />one (1) year renewals for Fiscal Years 2012/2013 and 2013/2014. The City's general fund <br />budget is of about $30 million with a stormwater fund of about $1 million. The City's financial <br />statements and budgets are available on the City's website: www.sibfl.net <br /> <br />The deadline for submission of Request for Proposals documents is Tuesday, July 13, 2010 at <br />10:00 a.m., at which time those sealed responses will be publicly opened. <br /> <br />QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS <br /> <br />1. Are there any American Recovery Reinvestment Act ("ARRA") funds included in the <br />city's budget? <br />Yes. A grant of $456,000 was awarded to the City for a project that is near it's <br />completion. However, we have not received any reimbursements yet. <br /> <br />2. Does the City have any GOB funds? <br />It was completed in fiscal year 2008/2009. <br /> <br />3. Has the City issued or anticipate issuing of any bonds? <br />Yes. For fiscal year 2009/2010 the City issued a $15 million revenue bond. In <br />addition, the City is looking to borrow monies for stormwater in the amount of $3.5 <br />million with a possible line of credit for $1 million. <br /> <br />4. Have the findings from previous years been addressed? <br />The Finance Department is in the process of addressing them. <br /> <br />5. Will it be possible to review the audit fees for the past three (3) years? <br />Yes, they will be made available as an addendum and published on <br />www.demandstar.com <br /> <br />6. When have the prior audits been issued? <br />Work starts in November. A draft report is made available by January and a final, <br />completed report is issued in February. <br /> <br />The Pre-Submittal Conference was concluded at 10: 10 a.m. <br />