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<br />REPORT TO MANAGEMENT (Continued) <br />II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS (Continued) <br />MATERIAL NON COMPLIANCE <br /> <br />Reporting requirements <br /> <br />Observation: The Town did not submit the audited financial statements to the State of Florida by <br />September 30,2008 as required by State Statute. The Town was not in compliance with this requirement <br />for the audit period ended September 30,2007. <br /> <br />Recommendation: We recommend that the Town comply with their reporting requirements. <br /> <br /> <br /> <br />Budget <br /> <br />Observation: Actual general fund expenditures exc <br /> <br />OTHER MATTERS <br /> <br />Records safekeeping <br /> <br />Observation: The To <br />an offsite storage <br />permits, personn re <br />Town would be ao <br />reconstruct finance r <br /> <br />to s all records at their main facility located by the ocean. We believe <br />be maintained to secure the Town's records, such as finance, plans, <br />n 'nsurance policies. In case of a hurricane or other natural disaster, the <br />prov municipal services in relatively less time and disruption than if they had to <br />, plans, permits, etc. Currently, there is no off-site storage area. <br /> <br />Recommendation: The Town should take the necessary measures to ensure the safe keeping of records. <br /> <br />Current vear status: Backups are made nightly on to a storage drive and this is maintained in a secure <br />facility in the police department. This matter is deemed fully resolved and will not be repeated. <br /> <br />Store backup computer files off-site <br /> <br />Observation: In the prior year it was noted that backup files of the computer system files continue to be <br />stored onsite. One of the main reasons for creating backup files is to be able to recover information in the <br />event of a disaster, such as fire or water damage. Storing backup files on site negates that purpose. <br /> <br />Recommendation: We recommend that a recent backup file be kept offsite. <br /> <br />Current Status: This matter was fully resolved and will not be repeated. <br /> <br />32 <br />