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Design Development At this stage, the team identifies the major project com- ponents and systems. This will include those that have a direct impact on LEED certification if applicable. We work collaboratively and with comparative studies, present design alternatives in 2D and 3D for the client's evaluation and conduct several presentation meetings and final submittal review meeting with the client. Construction Documents Once approved by the City of Sunny Isles Beach, we pro- ceed with the preparation of construction documents and specifications. Normally this phase is broken in 50% and 100% Submittals. Although, per client's request it can also be broken-down further. At each one of the milestones, we submit complete sets of plans and specifications and conduct a review meeting with the owner's representative and main users to convey and explain the project details so that the main stakeholders are informed. Any comment resulting from this and other owner's review are incorporated immediately into the final work product for construction. A key element to this phase is to achieve a thorough coordination between all the disciplines. BEA performs regular coordination meetings with the engineers and requires follow up meetings to ensure that the revisions have been incorporated. Bid Process If the project is delivered as hard-bid, we assist the client through the process preparing the bid package, tabulating bids and responding to questions from prospective bidders as well as attending the pre-bid conference. If the delivery process is CM-at-Risk, we participate in the negotiating pro- cess and assist the client as required, in addition to providing responses to questions that the CM might have. Permitting BEA tracks permitting on a daily basis and updates a permit schedule for each project which is sent to the city's Project manager to keep him/her informed of the permit status. BEA has extensive working relationships with the regulatory agencies including but not limited to: Building and Zoning, Fire Marshal's Office, DERM, WASA, HRS and DEP. We are proactive and keep the agencies informed conducting meetings prior to permit submittal (Dry-Run) in order to pick up comments PRIOR to seeking the Building Permit. TechnicalApPnlach . architects ~ , Construction Administration Services, review of con. tractor's submittal and Close.out Documents. Our team works closely with the contractor during the construction period, being sensitive to their time constrains and review needs for shop drawings as well as other sub- mittals. We participate in the weekly construction meetings, preparing minutes, leading and coordinating the efforts and maintaining a pro-active stance until project delivery. We conduct meetings on a bi-weekly basis specifically to ad- dress submittals that are forthcoming and those that require immediate response. BEA has senior representation in these meetings with the project manager and project director when the need arises in addition to support staff. We require that our engineers and consultants to be regularly present in the construction meetings and site observation meetings to keep up to date of events and respond accordingly. Close-out doc- uments are reviewed by our QA/QC team for compliance with project specifications. We request the contractor to submit a preliminary set of c1ose-out documents at approximately 90% project completion, so that we provide a cursory review with comments, that when adopted, will facilitate and expedite the final approval ofthe final documents. If contracted for this service, BEA will prepare an updated set of as-built plans in CAD. The process of updating plans to show built conditions is performed by our architects and engineers completed as construction progresses rather than at the end of the project. In this way, not only are we able to finish the as-built more rapidly, but also assure that built conditions are documented soon after the work has been completed making it easier to address any questions. RFQ #10-04-02 Professional Architectural Services I 5