Reso 2010-1638 - Laserfiche WebLink

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J-: Fee & Warranty Fee CB&A proposes to conduct the entire search for a firm, fixed fee of not more than $20,000. It should also be noted that these figures include all our expenses and costs. In other words, the only thing the City will pay CB&A is the agreed upon fee. The only other costs the City will be responsible for are the costs associated with the candidates' (and spouses, if invited) travel, accommodations and meals for the interview process. We will bill the fee as the phases are completed and according to the following schedule: Phase I: Needs Analysis / Information Gathering 15% Phase II: Recruiting 30% Phase III: Screening 30% Phase IV: Interview Process Coordination and Manager Selection 10% Phase V: Negotiation, Warranty & Continuing Assistance 15% If the City asks us to perform work that is clearly beyond the scope of this proposal, it will be billed at a rate of $125 per hour. No such work will be performed without your written authorization. Please note that we have never billed - nor requested - additional funds beyond our originally quoted fee for a city or county manager search, even when we have been entitled to it. Note: Should the City desire we conduct background investigations / checks for candidates, the fee will also be negotiated but not exceed $3,000 (assuming no more than three candidates are selectedfor background checks). Warranty Colin Baenziger & Associates offers the best warranty in the industry. We can offer it because we have confidence in our work. Provided the City instructs us with conducting a full search and assuming it selects from among the candidates we recommend, we warrant the following: I) We will not approach the selected candidate for any other position as long as the individual is employed by the City. 2) If the selected individual leaves for any reason other than total incapacitation or death within the first year, CB&A will repeat the search at no charge. If he/she departs during the second year for any reason other than incapacitation or death, we will repeat the search for the reimbursement of our expenses only. 3) If you are not satisfied with any of the candidates we present, CB&A will repeat the search until you are satisfied. 4) Our price is guaranteed and will not be exceeded for any reason, even if conditions change after the contract is executed. -20-