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<br />Preview <br /> <br />Page 1 of2 <br /> <br /> <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br /> <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br /> <br />MEMO~ANQUM <br /> <br />TO: <br /> <br />The Honorable Mayor and City Commission <br /> <br />FROM: <br /> <br />Minai Shah, Assistant City Manager-Finance <br /> <br />DATE: <br /> <br />11118/2010 <br /> <br />RE: <br /> <br />Photocopier Lease Ageement with Toshiba Business Solutions Florida <br /> <br />RECOMMENDA TION: <br /> <br />Staff recommends the City Commission approve the attached resolution to enter into a <br />three year agreement with Toshiba Business Solutions Florida for the lease and maintenance <br />of seven photocopiers located in the Government Center and Pelican Community Center. <br /> <br />REASONS: <br /> <br />The City currently uses Xerox leased photocopiers located at the Government Center and <br />Pelican Community Center. The agreement with Xerox is due to expire on December 1, <br />2010. The City solicited written quotes from three vendors supplying three different brands: <br />Xerox, Toshiba, and Konika. The price quotes are determined based on the base price of the <br />equipment itself and a per print cost for black & white and color. Below is a comparison of <br />the City's projected annual cost by vendor based on the most comparable machines available <br />with annual consumption of approximately 590,000 black & white and 370,000 color. <br /> <br /> CURRENT PROPOSED <br /> Xerox Xerox Toshiba Konica <br />Base Price (7 copiers) 29,756 23,625 16,542 17,156 <br />Printing (Color) 32,710 18,974 16,470 15,372 <br />Printing (Black) 3,881 3,459 2,884 3,095 <br />Projected Annual <br />Cost 66,348 46,057 35,897 35,623 <br /> <br />Konika was the lowest bidder based on projected usage. However, Toshiba is the lowest <br />when comparing base price of machines and the black & white print costs. In addition, their <br />proposal offer more functionality and has had proven service commitment. The projected <br />difference in cost is $3.26/machine/month. <br /> <br />http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=390&MeetingID=O&MeetingDat... 11/12/20 10 <br />