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PART THREE COUNCIL MINUTES FOLIO OR LASERFICHE t IFOLIO FOR MINUTES: (1) MINUTES ON DISK. The City will furnish minutes available electronically on disk, CD- ROM or via e -mail (ords @mail.municode.com). ' (2) CONVERSION OF MINUTES TO ELECTRONIC MEDIA. If minutes are not available from the City electronically, MCC will convert the minutes to electronic media, by double keystroking. We double keystroke the minutes, in order to provide the greatest possible accuracy. Two t individuals create two separate databases in electronic form. A proprietary computer program we wrote specifically for this purpose then compares the two databases. This process results in a 99.9% accurate database; far greater than single keystroking or scanning. The best argument for double keystroking is ' that the database will allow the City to perform searches and be able to rely on the electronic copy of the minutes for information. (3) INTEGRATION OF MINUTES WITH FOLIO BOUND VIEWS. MCC will integrate the electronic minutes with Folio Bound Views. No manual or hard copy index will be prepared under this option. (4) FUTURE MINUTES ON DISK. The City can provide future minutes on disk for integration with the Folio software as above. The updates can be on a schedule or as desired by the City. (5) INTERNET CONNECTION. Should the City desire to place the electronic Minutes on the Internet, they may be included on MCC's home page (http: / /www.municode.com). A link to the City's thome page can also be provided with this service. (6) DELIVERY. MCC will deliver the minutes integrated with Folio Bound Views within 90 days after receipt of the disks. Should MCC require additional time, the City will be notified immediately. The delivery for future minutes on disk will be 30 days. 1