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• (Describe evidence of qualifications, as the City deems necessary and desirable.) 4. Proposal. 4.1 The Contract is to be awarded on December 20, 2001 and work to be initiated on February 1, 2002. 4.2 The first task will be to advise the City Manager with respect to providing service shown in proposal. 4.3 Describe work in phases. 4.4 Cancellation of Request for Proposals. A Request for Proposals, or other solicitation may be cancelled, or any or all respondents may be rejected in whole, or in part, as may be specified in the solicitation, with City's sole discretion. The reasons therefore shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any respondent may be rejected, in whole or in part, within the sole discretion of the City. Notice of cancellation shall be sent to all businesses solicited. The City shall give any respondent the opportunity to compete on any re- solicitation or any future procurement of similar items. • 4.5 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids, prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: A. The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or B. The respondent submits evidence, which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of proposal, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the Purchasing Agent. C. Notwithstanding the foregoing, the City Commission shall have the authority • to waive any and all irregularities in any and all respondents, or in the alternative, reject any or all proposals. -4- Rfp No. 01 -I 1 -0 1 Grp Health Ins. Bid Package