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the State of Florida Department of Transportation, The State of Florida Department of Environmental Protection, Miami -Dade County Department of Environmental Resources Management, Miami -Dade County Fire Department, The U.S. Army Corps of Engineers, City of Sunny Isles Beach Zoning and City of Sunny Isles Beach Building Department and any and all authorities which may have jurisdiction. 5. Proposal. 5.1 Instructions. Sealed Proposals, consisting of one (1) original and four (4) copies, will be received until, and publicly opened at 10:00 a.m., Thursday, January 17, 2002, in the Commission Chambers, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida, 33160. The envelope must be clearly marked: "IMPORTANT INFORMATION ENCLOSED FOR CITY MANAGER" Thursday, January 17, 2002, 10:00 A.M. BID NO. 01-12-02 Any response received after 10:00 a.m., on Thursday, January 17, 2002, will be returned to the proposer unopened. No faxes or e-mail will be accepted. The responsibility for submitting_ qualifications before the stated time and date is solely strictly the responsibility of the proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other orcnrrence_ 5.2 Initial Task. The first task will be to advise the City Manager with respect to conceptual design scheme for a City Hall and accessory structure(s) related to the City Hall, as now specifically outlined in Section 4 above. 5.3 Availability to, and coordination with the City. Respondent will be available throughout the design phase of the project, to resolve any related issues and to make recommendations to the City Manager regarding cost saving methods. b. Respondent will be expected to coordinate with designated City Personnel and may be required, should the City choose, to coordinate on all or some of the project phases with a Construction Manager selected by the City and responsible directly to the City under separate contract. 5.4 Cancellation of Requests for Qualifications. An invitation for qualifications, or other solicitation may be cancelled, postponed or re- advertised, or any or all respondents may be rejected in whole, or in part, as may be specified, within the City's sole discretion. The reasons therefore shall be made part of the file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any respondent may be rejected, in whole or in part, within the sole discretion of the City. Notice of cancellation shall be sent to all businesses solicited. The Page 3 of 10 RFQ For Construction Management Services 12118101 11:00 AM