Calvin, Giordano & Assoc. - Laserfiche WebLink

Home Browse Search

Process. 13idder uF��n award of The comract. shall tie responsible for ti►anagetnent and organira *ion of all publik- hraring s, and tneeun s with (—W, of #icials, citizens' and business joLp, or other or:�-r,i7,-: ic,::s a .3nplicahle. Am and :11 rncc tines and all costs associated with responding to this be at hidder's cypoise no sdditiora! cost to the City. rescrve> the right :r; :is sale and absolute discretion to reject any and :.!1 bidders, t;) cance::L ?ii'Jr withdra-,v iris RFQ at any tin:c. Responsiblc, F <eFponv,e. Bidder. The City reservc°- the right to award any conuact to any hidden which it deems to affei the best overall sen ice and be the most responsible ' responsive biddei thcrcbv the Ciry is not bound to award and• contract based solely on the lo%vest quoted pnev and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to ' negotiate separately with competing firms as it deems to be in the best interest of the Cite and as permitted by lain. ' 9 Negotiation In the event the lowest, most responsive and responsible bidder for a project exceeds available funds and the City Cortrmission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of bidders, to negotiate an adjustment of the qualifying price as long as the scope of work is not changed with the lowest, most responsive and responsible bidder, in order to bring the qualification within the amount of available funds. Final negotiation ' shall be in written form; as approved by the City Manager and the City Attorney. 9.4 One Response. if only one responsive bidder for commodity or contractual service is received, in response to the Request for Qualifications, an award may be made to the single Bidder, if the City Manager finds the price submitted is fair and reasonable, and that other- prospective bidder had reasonable opportunity to respond, or there is not adequate time for ' re- solicitation. Further, the City Manager reserves the right, if it is in the best interests of the City, to negotiate with the sole Bidder for the best terms, conditions and price. The City Manager shall document the reasons that such action is in the best interest of the City. ' Otherwise, the qualification may be rejected and. (1) New bidders may be solicited; ' (2) The sole bidder may be rejected. ' (3) If the City Manager determines in writing that the need for the supply or service continues, but that the price of the one bidder is unreasonable and there is not time for re- solicitation or re- solicitation would likely be futile, the procurement may then ' be conducted tinder Section 6(D) or Section 6(F), of Ordinance 2001 -101, as appropriate_ ' 10. Taxes. The Bidder is responsible for paying any and all taxes associated with the agreement. 11. Termination of Agreement- If the bidder fails to perform the conditions of the agreement as ' specified and as interpreted by the Manager, the Manager shall provide written notice of such violation. Page G of '. 0 -kh nigVal Contract Se"Ices Rfq